Certified Payroll
How Certified Payroll Software Is Priced
How certified payroll software is priced: the pricing models you will meet, what drives the cost and the fees that are easy to miss.
How much certified payroll costs
Common pricing models: per module or bundle, tiered plans, per employee per month, flat fee, and custom quote. Too few vendors publish comparable list prices for us to give a price range; the models and cost drivers below explain what you will be quoted.
Pricing models explained
- Per module or bundle. Certified payroll sold as an add-on to a construction payroll, accounting or payroll service product.
- Tiered plans. Editions that add state formats, electronic uploads, union reporting or more projects at higher tiers.
- Per employee per month. Charged by headcount, common when certified reports are part of a construction payroll service.
- Flat fee. A yearly subscription for a standalone reporting tool, sometimes limited by number of companies or projects.
- Custom quote. Compliance tracking platforms for agencies, owners and large primes are usually priced by program, project volume and users.
What drives the price
- Number of active prevailing wage projects
- Number of workers and classifications reported each week
- State and agency formats required
- Union fringe and apprentice reporting
- Number of subcontractors submitting through the platform
- Integrations with payroll, accounting and time tracking
Fees to ask about before you sign:
- Set-up fees for loading rates and project data
- Extra charges for each additional state format or electronic upload
- Fees per subcontractor or per project on compliance platforms
- Staff time to fix reports when payroll and timekeeping do not match
- Exporting archived reports when you change vendors
Frequently asked questions
How much does certified payroll software cost?
Pricing depends on the number of projects, workers and state formats you need, and on whether certified reporting is an add-on to your payroll or a separate tool. Contractor tools are often tiered subscriptions or payroll add-ons; compliance platforms for agencies and primes are usually quoted per program. Ask for the price of set-up, extra formats and subcontractor access.
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