HRIS Software
How Much Does HRIS Software Cost?
Real list prices from 6 HRIS products that publish them, cost by headcount, the pricing models you will meet and the fees that are easy to miss.
How much HRIS software costs
Published prices for HRIS software range from $99–$250 per month in base fees and $5–$22 per employee per month. At 25 employees, the median list cost across 6 products is $212.50 per month.
List prices before discounts, taxes and add-ons; quote-only vendors are not included.
Cost by company size
BambooHR Core$250/mo + $10.25/employee/mo
Gusto Premium$180/mo + $22/employee/mo
| Employees | BambooHR Core | Deel HR Core | Gusto Premium | Leapsome Agentic HRIS Foundation | OnPay Bundle: Payroll Essentials + HR + Compliance Resources + Live HR Support |
|---|---|---|---|---|---|
| 1 | $260.25/mo | $5/mo (lowest) | $202/mo | $7/mo | $127/mo |
| 10 | $352.50/mo | $50/mo (lowest) | $400/mo | $70/mo | $190/mo |
| 25 | $506.25/mo | $125/mo (lowest) | $730/mo | $175/mo | $295/mo |
| 50 | $762.50/mo | $250/mo (lowest) | $1,280/mo | $350/mo | $470/mo |
| 100 | $1,275/mo | $500/mo (lowest) | $2,380/mo | $700/mo | $820/mo |
| 250 | $2,812.50/mo | $1,250/mo (lowest) | $5,680/mo | $1,750/mo | $1,870/mo |
Pricing models explained
- Per employee per month. A rate per employee per month, sometimes with a flat price for small teams. BambooHR, for example, charges a flat monthly price up to a set headcount and a per-employee rate above it.
- Base fee + per employee. A monthly platform fee plus a charge per employee, as Gusto and OnPay publish and Rippling uses for its small-business payroll. Small teams pay more per head.
- Tiered bundles. Editions that unlock reporting, integrations and workflows at higher tiers. Price the tier that has the reports you need.
- Custom quote. Suites such as HiBob, Paycom, Paylocity and Workday HCM publish no prices and quote by headcount and modules.
Price comparison
| Product | Starting price | Pricing model | Pricing details |
|---|---|---|---|
 | $99/mo (Standard (HR) plan) | Tiered plans | Workable plans and prices |
 | $5/employee/mo | Per employee | Deel plans and prices |
| $7/employee/mo (Agentic HRIS Foundation plan) | Per employee | Leapsome pricing |
| BambooHR | $250/mo flat up to 25 employees, then $10.25/employee/mo | Per employee | BambooHR plans and prices |
 | $120/mo + $7/employee/mo | Base fee + per employee | OnPay pricing |
| Gusto | $180/mo + $22/employee/mo (Premium plan) | Base fee + per employee | Gusto pricing |
 Rippling | Quote only | Base fee + per employee | Rippling plans and prices |
 | Quote only | Per employee | HiBob plans and prices |
 | Quote only | Base fee + per employee | Paychex Flex plans and prices |
 Paylocity | Quote only | Base fee + per employee | What Paylocity costs |
 | Quote only | Quote only | Paycom pricing |
 | Quote only | Quote only | Paycor plans and prices |
 | Quote only | Quote only | ADP RUN Powered by ADP plans and prices |
 | Quote only | Quote only | ADP Workforce Now plans and prices |
| Workday HCM | Quote only | Quote only | Workday HCM pricing |
 | Quote only | Quote only | Dayforce pricing |
 | Quote only | Quote only | Oracle HCM pricing |
 | Quote only | Quote only | What isolved People Cloud costs |
 | Quote only | Quote only | What Kallidus Sapling costs |
| SAP SuccessFactors | Quote only | Quote only | SAP SuccessFactors pricing |
Lowest published list price per month, cheapest first at 25 employees; quote-only products show no price.
Extra and hidden costs
BambooHR
Payroll add-on, Benefits Administration add-on, Time & Attendance add-on, Global Employment (powered by Remote) add-on
Deel
EOR security deposit: 1 to 1.5 times all monthly charges per EOR hire (salary, employer costs, fixed allowances and management fees), refunded after the final invoice; higher in some countries, Larger EOR deposit for contract changes: two months to remove probation, add more than 8 PTO days above the legal minimum or transfer accrued benefits; one extra month per added month of notice, Currency conversion: a forward exchange rate applies when you pay an invoice in a different currency than it was issued in, Card funding: 2.9% + $0.30 for US or EU cards, 3.9% + $0.30 for other cards, Bank funding: $5 per ACH, SEPA, BACS or wire payment ($10 CAD for PAD, $10 AUD for BECS), Stablecoin funding: 1.5% of the amount, EOR late payment fee: 0.15% of the invoice per day after a five-day term and a seven-day grace period, Inactive contractor contracts: up to $5 per contract with no payments for two months in a row, Benefits Management add-on: $10 per employee per month, Applicant tracking (ATS) add-on for Deel HR: from $10 per employee per month, Treasury (payroll funding and disbursement): $10 per employee per month, Payroll Connect (third-party payroll vendors): $5 per employee per month, Contractor withdrawals (paid by the contractor): $0 local bank, $5 cross-border, $5 to $10 SWIFT, 2.5% PayPal
Gusto
Next-Day pay add-on on Simple: $15/mo + $3/mo per person (included in Plus and Premium), Same-day pay: $90 per payroll on Simple and Plus (included in Premium), Instant pay: $100 per payroll on Simple and Plus (included in Premium), State tax registration: pricing varies by state, Global contractor payments: $5 per payment to US-based bank accounts; foreign exchange rates may vary, R&D tax credits: 15% of identified tax credits, Time & Attendance Plus on Simple: $6/mo per person after free trial, Gusto Business Compliance: $85/mo per state, annual contract (included in Premium), Remote I-9: $20 per submission (included in Premium), E-Verify: $5 per submission on top of Remote I-9 (included in Premium), Priority Support on Simple and Plus: $30/mo + $3/mo per person, Health insurance broker integration: $6/mo per eligible employee, Workers' compensation: starting at $14/mo, Gusto Money Plus: $19/mo, Tax-advantaged benefits: $200 annual service charge; HSA $2.50/mo per participant; FSA, dependent care FSA and commuter benefits $4/mo per participant each with a $20/mo minimum, 401(k): pricing varies by 401(k) integration, Cannabis-related businesses: some plans require a CRB compliance add-on (price not published), Insufficient funds at the payroll debit deadline: $100 processing fee
Leapsome
Talent Suite modules on top of the platform: Performance Reviews $7, Recruiting (ATS) $5, Goals & OKRs $4, Engagement Surveys $4, Learning $4, Compensation $3, Time Tracking $3 per employee a month, Compensation benchmarks add-on: $3 per employee a month, Learning content library add-on: from $1 per employee a month, Promotional prices end December 31: Foundation free with a module, Pro at $5
OnPay
HR: +$15 base and $2 per worker a month, Time Tracking: +$15 base and $4 per worker a month, Compliance Resources: +$10 base a month, Live HR Support: +$65 base a month, Benefits: you pay plan premiums only
Workable
Texting $89/month (Standard add-on, 1-20 employees, annual billing; $105 monthly), Video interviews $109/month (Standard add-on, 1-20 employees, annual billing; $130 monthly), Assessments $59/month (Standard add-on, 1-20 employees, annual billing; $70 monthly), Performance & Engagement $39/month (Standard HR add-on, 1-20 employees, annual billing; $50 monthly), Add-on prices rise with company size (e.g. texting $269/month at 101-200 employees, annual billing), Salary estimator (additional cost applies, price not published), AI credits beyond the 3,000 free: $0.12/credit (5,000, $600), $0.10/credit (10,000, $1,000), $0.095/credit (50,000, $4,750); non-refundable, expire 1 year from purchase, Renewal price adjustment of up to 5% per term, plus adjustment for company size at renewal
What drives the price
- Employee count and how contractors are counted
- Edition or tier
- Number of modules, such as onboarding, performance or benefits
- Integrations and API access
- Support level
- Contract length and prepayment
Fees to ask about before you sign:
- Implementation and data-migration fees
- Per-integration or API charges
- Minimum monthly fees
- Fees for extra admin seats or custom reports
- Payroll, benefits or time tracking sold as add-ons
- Price increases at renewal
More on HRIS software
- All HRIS software, ranked
The full ranking, top picks and how to choose.
- HRIS Software comparison table
Every product side by side: score, price and verified features.
- HRIS software for mid-sized companies
The ranking reweighted for mid-sized companies.
- HRIS software for enterprises
The ranking reweighted for enterprises.
- HRIS software for small business
The ranking reweighted for small business.
- HRIS software for QuickBooks
The ranking reweighted for QuickBooks.
- HR software pricing index
Median published prices in every HR category, free to reuse.
Frequently asked questions
How much does an HRIS cost?
Most HRIS products charge per employee per month, sometimes with a base fee, and tier by features. The total depends on headcount, modules, integrations and implementation fees. Request an itemized quote and compare multi-year cost, since add-ons and renewal increases frequently explain differences between advertised and actual prices.
How much does HRIS software cost per employee?
Published per-employee prices run from $5 to $22 per employee per month across 5 products, with a median of $7. List prices, before discounts and add-ons.
What is the cheapest HRIS software?
At 25 employees, the lowest published list prices are Workable ($99/mo), Deel ($125/mo), and Leapsome ($175/mo). List prices, before discounts and add-ons.
How much does HRIS software cost for 50 employees?
For 50 employees, the median published list price across 6 products is $410/mo; the lowest are Workable ($99/mo), Deel ($250/mo), and Leapsome ($350/mo). List prices, before discounts and add-ons.
Do HRIS platforms publish their prices?
Of the 20 HRIS platforms we track, 6 publish a list price we can compare and 12 are quote-only (ADP RUN Powered by ADP, ADP Workforce Now, Dayforce, HiBob, and 8 more).
Do HRIS platforms charge an implementation fee?
Gusto, Leapsome, and OnPay state no implementation fee. HiBob, Paycom, Paylocity, and Rippling list one; ask for it in writing with the quote.
Can I pay for HRIS software month to month?
ADP RUN Powered by ADP, BambooHR, Deel, Gusto, and 1 more bill month to month.
How are HRIS platforms priced?
By the published pricing model — base fee + per employee: Gusto, OnPay, Paychex Flex, and 2 more; per employee: BambooHR, Deel, HiBob, and 1 more; tiered plans: Workable.
How much does HRIS software cost for 10 employees?
For a 10-person team the lowest published list prices are Deel at $50, Leapsome at $70, and Workable at $99 a month; 6 products publish a price we can compute at that size.
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