Onboarding Software
How Much Does Onboarding Software Cost?
Real list prices from 2 employee onboarding products that publish them, cost by headcount, the pricing models you will meet and the fees that are easy to miss.
How much onboarding software costs
Published prices for onboarding software range from $99–$250 per month in base fees. At 25 employees, the median list cost across 2 products is $174.50 per month.
List prices before discounts, taxes and add-ons; quote-only vendors are not included.
Cost by company size
BambooHR Core$250/mo + $10.25/employee/mo
| Employees | BambooHR Core |
|---|---|
| 1 | $260.25/mo |
| 10 | $352.50/mo |
| 25 | $506.25/mo |
| 50 | $762.50/mo |
| 100 | $1,275/mo |
| 250 | $2,812.50/mo |
Pricing models explained
- Per employee per month. A rate for each active employee. Easy to forecast if headcount is stable.
- Per hire. A charge for each new hire onboarded. Fits seasonal or low-volume hiring but penalizes spikes.
- Base fee + per employee. A platform fee plus a per-person charge. Small teams carry a higher cost per hire.
- Bundled with HRIS. Onboarding included in an HRIS or payroll subscription, often with fewer workflow options.
Price comparison
| Product | Starting price | Pricing model | Pricing details |
|---|---|---|---|
 | $99/mo (Standard (HR) plan) | Tiered plans | Workable ats pricing |
| BambooHR | $250/mo flat up to 25 employees, then $10.25/employee/mo | Per employee | BambooHR pricing |
| Enboarder | Quote only | Quote only | What Enboarder costs |
 | Quote only | Quote only | Click Boarding plans and prices |
 | Quote only | Quote only | What Greenhouse costs |
 | Quote only | Per employee | HiBob pricing |
 | Quote only | Per check | WorkBright pricing |
 | Quote only | Quote only | iCIMS plans and prices |
 | Quote only | Quote only | SmartRecruiters plans and prices |
 | Quote only | Quote only | What Kallidus Sapling costs |
Lowest published list price per month, cheapest first at 25 employees; quote-only products show no price.
Extra and hidden costs
BambooHR
Payroll add-on, Benefits Administration add-on, Time & Attendance add-on, Global Employment (powered by Remote) add-on
Workable
Texting $89/month (Standard add-on, 1-20 employees, annual billing; $105 monthly), Video interviews $109/month (Standard add-on, 1-20 employees, annual billing; $130 monthly), Assessments $59/month (Standard add-on, 1-20 employees, annual billing; $70 monthly), Performance & Engagement $39/month (Standard HR add-on, 1-20 employees, annual billing; $50 monthly), Add-on prices rise with company size (e.g. texting $269/month at 101-200 employees, annual billing), Salary estimator (additional cost applies, price not published), AI credits beyond the 3,000 free: $0.12/credit (5,000, $600), $0.10/credit (10,000, $1,000), $0.095/credit (50,000, $4,750); non-refundable, expire 1 year from purchase, Renewal price adjustment of up to 5% per term, plus adjustment for company size at renewal
What drives the price
- Number of hires per year versus total headcount
- Workflow complexity and number of conditional templates
- E-Verify, background check and e-signature features
- Number of integrations and legal entities
- Support tier and implementation services
Fees to ask about before you sign:
- Implementation and template-build fees
- Paid integrations or API access
- Per-use charges for background checks or e-signatures
- Minimum annual contracts and auto-renewal terms
- Extra fees for additional administrators or sandbox environments
Frequently asked questions
How much does onboarding software cost?
Cost depends on the pricing model: per employee, per hire, or a bundle inside an HRIS. Ask for a quote at your actual headcount and hiring volume, and get all implementation and integration fees in writing. The product listings on this page show published prices where vendors disclose them.
Changelog
Price comparison: order updated.
Workable: Extra costs changed from Texting $89/month (Standard add-on), Video interviews $109/month (Standard add-on), Assessments $59/month (Standard add-on), Performance & Engagement $39/month (Standard add-on), Salary estimator (additional cost applies, price not published), AI credits beyond the 3,000 free: $0.12/credit (5,000, $600), $0.10/credit (10,000, $1,000), $0.095/credit (50,000…
Price comparison: order updated.
First published.
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