Onboarding Software
How Much Does Onboarding Software Cost?
Real list prices from 2 employee onboarding products that publish them, cost by headcount, the pricing models you will meet and the fees that are easy to miss.
How much onboarding software costs
Published prices for onboarding software range from $99–$250 per month in base fees. At 25 employees, the median list cost across 1 products is $250 per month.
List prices before discounts, taxes and add-ons; quote-only vendors are not included.
Cost by company size
BambooHR Core$10.25/employee/mo1 · minimum $250/mo1
| Employees | BambooHR Core |
|---|---|
| 1 | $250/mo |
| 10 | $250/mo |
| 25 | $250/mo |
| 50 | $512.50/mo |
| 100 | $1,025/mo |
| 250 | $2,562.50/mo |
Pricing models explained
- Per employee per month. A rate for each active employee. Easy to forecast if headcount is stable.
- Per hire. A charge for each new hire onboarded. Fits seasonal or low-volume hiring but penalizes spikes.
- Base fee + per employee. A platform fee plus a per-person charge. Small teams carry a higher cost per hire.
- Bundled with HRIS. Onboarding included in an HRIS or payroll subscription, often with fewer workflow options.
Price comparison
| Product | Starting price | Pricing model | Pricing details |
|---|---|---|---|
| BambooHR | $250/mo flat up to 25 employees, then $10.25/employee/mo1 | Per employee | BambooHR pricing |
 Workable | $99/mo (Standard (HR) plan, up to 20 employees, annual)2 | Tiered plans | Workable ATS pricing |
 WorkBright | $25/I-9 record (WorkBright+ plan)3 | Per check | WorkBright pricing |
 Enboarder | Quote only | Quote only | What Enboarder costs |
 Click Boarding | Quote only | Quote only | What Click Boarding costs |
 Greenhouse | Quote only | Quote only | What Greenhouse costs |
 HiBob | Quote only | Per employee | HiBob pricing |
 Netchex | Quote only | Quote only | Netchex plans and prices |
 HR Cloud | Quote only | Quote only | HR Cloud plans and prices |
 iCIMS | Quote only | Quote only | iCIMS plans and prices |
 SmartRecruiters | Quote only | Quote only | SmartRecruiters plans and prices |
 Kallidus Sapling | Quote only | Quote only | Kallidus Sapling plans and prices |
Lowest published monthly price of a plan for onboarding software, cheapest first at 25 employees. Workable’s priced plan is not sold at 25 employees. “See plans”: priced on another basis; “Quote only”: no published price.
Extra and hidden costs
What drives the price
- Number of hires per year versus total headcount
- Workflow complexity and number of conditional templates
- E-Verify, background check and e-signature features
- Number of integrations and legal entities
- Support tier and implementation services
Fees to ask about before you sign:
- Implementation and template-build fees
- Paid integrations or API access
- Per-use charges for background checks or e-signatures
- Minimum annual contracts and auto-renewal terms
- Extra fees for additional administrators or sandbox environments
More on onboarding software
- All employee onboarding software, ranked
The full ranking, top picks and how to choose.
- Onboarding Software comparison table
Every product side by side: score, price and verified features.
- Onboarding software for enterprises
The ranking reweighted for enterprises.
- Onboarding software for healthcare
The ranking reweighted for healthcare.
- Onboarding software for manufacturing
The ranking reweighted for manufacturing.
- Onboarding software for mid-sized companies
The ranking reweighted for mid-sized companies.
- HR software pricing index
Median published prices in every HR category, free to reuse.
Frequently asked questions
How much does onboarding software cost?
Cost depends on the pricing model: per employee, per hire, or a bundle inside an HRIS. Ask for a quote at your actual headcount and hiring volume, and get all implementation and integration fees in writing. The product listings on this page show published prices where vendors disclose them.
Do onboarding platforms publish their prices?
Of the 12 onboarding platforms we track, 1 publishes a list price we can compare at 25 employees, 2 publish prices on another basis (Workable and WorkBright) and 8 are quote-only (Click Boarding, Enboarder, Greenhouse, HiBob, and 4 more).
Do onboarding platforms charge an implementation fee?
HR Cloud states no implementation fee. HiBob lists one; ask for it in writing with the quote.
Can I pay for onboarding software month to month?
BambooHR and Workable bill month to month. HR Cloud sells annual terms.
How are onboarding platforms priced?
By the published pricing model — per employee: BambooHR and HiBob; tiered plans: Workable; per check: WorkBright.
How this page was made
What it is built from
15 verified facts, each checked against the vendor's own pages or another primary source, most recently on Nov 2, 2026.
Method
Scored and compared with the LeadChange methodology, version 1.5. Read the methodology
Independent review
Not reviewed yet by our independent reviewer. How we review
Hands-on testing
We have not tested these products hands-on: this page uses public information only.
Who made it
The LeadChange Research Team, following a written research process. No named expert has reviewed this page. About us
Independence and errors
Who pays us never changes a score or a rank. If something here is wrong, tell us and we correct it publicly. Request a correction
Compare employee onboarding pricing for your team
Type your headcount in the calculator for list-price estimates, then answer a few quick questions to see the products that fit your team.
LeadChange may earn a fee when you request pricing through our site or follow a sponsored link. Rankings never depend on whether a vendor pays us.We may earn a fee.
How we make money
LeadChange may earn a fee when you request pricing through our site or follow a sponsored link. Rankings never depend on whether a vendor pays us.
Sources
The 9 pages this page's facts come from, with the day we last checked each one. The numbers beside the figures above link here.
Quotes from the sources
- BambooHR bamboohr.com/pricing“For companies with more than 25 employees, our HR software is priced on a per-employee, per-month basis. BambooHR pricing starts at $10.25 USD per employee per month for Core, $17.50 USD per employee per month for Pro, and $25 USD per employee per month for Elite.” “For companies with 25 employees or fewer, our HR software pricing is charged at a monthly flat rate of $250 USD/mo for Core, $425 USD/mo for Pro, and $650 USD/mo for Elite.”
- Workable Workable: Pricing“Standard ... $299 /month $3,588 /year MONTHLY ANNUALLY - SAVE 20% ... Premier ... $599 /month $7,188 /year Pay annually ... Enterprise ... $719 /month $8,628 /year Pay annually ... Recruiting ... HR ... Addons Texting + $89 /mo Video interviews + $109 /mo Assessments + $59 /mo ... Performance & Engagement + $39 /mo ... Contact us for a quote” “Pick your plan Fair, transparent, pricing for your complete Recruiting and HR solution. ... 1 - 20 employees 21 - 50 employees 51 - 100 employees 101 - 200 employees 201 - 400 employees 401 - 600 employees 601 - 800 employees 801 - 1000 employees 1000+ employees”
- WorkBright workbright.com“eted for every reverification and rehire$25 per I-9, half the cost of traditional full-serviceLearn mor” “WorkBright+ pairs AI with compliance experts to handle every I-9 task for you at $25 per record.”
- Enboarder enboarder.com/pricing“eVerify Integration: Seamlessly embed eVerify in your workflow.”
- WorkBright workbright.com/products/HR-compliance-services“WorkBright delivers comprehensive HR compliance services beyond software — providing expert, hands-on support to help your HR team stay compliant as employment regulations evolve.”
- HiBob hibob.com/privacy/customer-subscription-terms“As part of the Services, Customer may purchase from HiBob certain professional services such as implementation of the Services (“ Professional Services ”). ... HiBob’s obligation to provide any Professional Services is limited to a 12 months period commencing on the purchase date of such services and that the fees for such services are non-refundable.”
- HR Cloud hrcloud.com/software-pricing-and-program-trials“Setup, configuration, data import, training and in-house support are included.” “HR Cloud pricing uses an annual company license tied to headcount bands, rather than billing each user as a separate seat.”
- Workable help.workable.com/hc/en-us/articles/1500004348122-About-Workable-FAQs“I only need Workable for a month. No problem. With our monthly plans, you can cancel anytime and still keep your account and candidate/employee info, which you can come back to any time.”
- HiBob HiBob pricing (HiBob)“Is HiBob priced per employee? Yes, of course. HiBob pricing is generally calculated on a per-employee basis, making it easy to scale as your organization grows.”