LeadChange Group

ACA Compliance

How ACA Compliance Software Is Priced

How ACA compliance software is priced: the pricing models you will meet, what drives the cost and the fees that are easy to miss.

By LeadChange Research TeamUpdated

How much ACA compliance costs

Common pricing models: per form, per employee per year, base fee + per employee, and bundled with payroll or benefits. Too few vendors publish comparable list prices for us to give a price range; the models and cost drivers below explain what you will be quoted.

Pricing models explained

  • Per form. A fee for each Form 1095-C produced or filed. Cost tracks the number of full-time employees.
  • Per employee per year. An annual fee for each employee tracked, including part-time workers when hours monitoring is included.
  • Base fee + per employee. A platform fee plus a per-employee charge for year-round tracking.
  • Bundled with payroll or benefits. ACA reporting included or priced as an add-on to payroll or benefits administration.

What drives the price

  • Number of employees tracked
  • Number of forms filed
  • Year-round tracking versus filing only
  • Number of entities
  • Corrections and IRS notice support

Fees to ask about before you sign:

  • Fees per correction or resubmission
  • Charges for state filing
  • Mailing of paper employee copies
  • Data integration setup
  • IRS notice response services

Frequently asked questions

How much does ACA compliance software cost?

Pricing is commonly per form or per employee per year, with year-round tracking costing more than filing only. Ask what is charged for corrections, state filing and IRS notice support, since those can exceed the base fee.

Changelog

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