Gusto integrations

Gusto QuickBooks Online Integration

By LeadChange Research TeamUpdated Oct 12, 2026Based on 4 sources, facts checked Oct 12, 2026Report an error

Yes. Gusto lists a native integration with QuickBooks Online. Data moves both ways: payroll journal entries, payroll corrections and cancellations, and contractor payments and more.

Integration type: Native integration1

Requires an active QuickBooks Online subscription and admin access to both accounts

What syncs

Data that moves between Gusto and QuickBooks Online, as documented
Object	Direction	Frequency	Details
Payroll journal entries	Gusto → QuickBooks Online	Every payroll run	Wages, employer taxes, benefits and deductions in one detailed entry, posted on the check, debit or period-end date you choose.
Payroll corrections and cancellations	Gusto → QuickBooks Online	When they happen	Wages, taxes and reimbursements update in QuickBooks Online after a correction or a canceled payroll.
Contractor payments	Gusto → QuickBooks Online	Each payment date	One batched entry per pay date, or one entry per payment; US and non-US contractors.
Chart of accounts	QuickBooks Online → Gusto	At setup and on refresh	Gusto reads your accounts and suggests one for each payroll category.
Classes	QuickBooks Online → Gusto	At setup and on refresh	One class per entry grouping: employee, department, job or project.
Company and employee data	QuickBooks Online → Gusto	Once, for new Gusto accounts	Speeds up setup for first-time Gusto users.

How to connect QuickBooks Online to Gusto

Make sure you are an admin in both Gusto and QuickBooks Online: the connection needs both.
In Gusto, open the App directory, select QuickBooks Online, click Connect, sign in to QuickBooks Online and authorize the connection.
Review the settings Gusto recommends, including the date each entry posts on.
Map every Gusto payroll category to a QuickBooks Online account. Categories that do not apply to your payroll stay off the entry.
Optionally split entries by employee, department, job or project and assign a class to each grouping.
Pick the payrolls already run this fiscal year that you want to sync, leaving out periods whose books are closed.
Set default mappings so new deductions, earning types and benefits map themselves instead of stopping the sync.

Other payroll software products that integrate with QuickBooks Online

Patriot Payroll
by Patriot Software
Marketplace or partner app
OnPay
by OnPay, LLC
Native integration
Paychex Flex
by Paychex
Marketplace or partner app
Paycor
Marketplace or partner app
Netchex
Native integration
ADP RUN Powered by ADP
by ADP, Inc.
Native integration
Square Payroll
by Block, Inc.
Not scored yet11 of 26 facts verified
Native integration
Human Interest
by Human Interest Inc.
Native integration

LeadChange Score: editorial assessment based on public information.

Gusto and QuickBooks Online: questions

Does Gusto sync with QuickBooks Online automatically?

Yes. Once connected, Gusto builds and syncs a detailed journal entry into QuickBooks Online each time you run payroll. Auto-sync covers payrolls run after you turn it on; earlier payrolls can be synced by hand, in bulk.

Is the Gusto and QuickBooks Online integration two-way?

Gusto describes it as two-way. Payroll entries go from Gusto to QuickBooks Online, while your chart of accounts and classes come from QuickBooks Online into Gusto for the mapping.

How do contractor payments sync to QuickBooks Online?

You choose: one batched entry per pay date, which Gusto recommends once you make 30 or more contractor payments, or one entry for each payment.

Can you do bookkeeping with Gusto?

Gusto posts the payroll side of your books. It adds benefit and deduction liability lines to each entry, and you offset them in QuickBooks Online when you pay the provider, so reconciliation and the rest of the bookkeeping stay in QuickBooks.

Why did my Gusto sync to QuickBooks fail?

A sync usually stops when the connection to QuickBooks Online drops or a payroll category has no mapping. Reconnecting keeps your previous mappings, so you can re-sync the failed entries.

Does Gusto integrate with QuickBooks Online?

Yes. Gusto lists QuickBooks Online as a native integration in its own documentation (checked Oct 9, 2026).

Which other payroll software products integrate with QuickBooks Online?

Paychex Flex, OnPay, ADP RUN Powered by ADP, Patriot Payroll, and Square Payroll also list QuickBooks Online.

Does Gusto have an API?

Yes. Gusto lists an open API (REST). It also lists webhooks for real-time events.

Need software that works with QuickBooks Online?

Answer a few quick questions, with QuickBooks Online already selected as a tool you use, and get a shortlist with Gusto and the products that fit your company.

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Sources

The 4 pages this page's facts come from, with the day we last checked each one. The numbers beside the figures above link here.

Quotes from the sources

Gusto gusto.com/product
Gusto Integrate with QuickBooks Online (Gusto Help Center)“When you connect your Gusto and QuickBooks Online accounts, we build and sync a detailed journal entry into QuickBooks Online each time you run payroll.” “We pull your chart of accounts directly from QuickBooks Online and use your customized accounts to create a journal entry.”
Gusto QuickBooks Online | Gusto App Directory“Experience the convenience and precision of our two-way integration with QuickBooks Online today!”
Intuit Connect Gusto with QuickBooks Online (Intuit Apps)“Each time you run payroll, cancel payroll, or make a correction, your total wages, taxes, and reimbursements will automatically appear in the expenses section of your QuickBooks Online account. If you are a first time Gusto user, we’ll pull in your company and employee data from QuickBooks Online to streamline your setup process.”