Gusto integrations
Gusto Xero Integration
Yes. Gusto lists a native integration with Xero.
- Integration type
- Native integration1
Requires A Xero subscription and admin access to both accounts; Bill sync needs an eligible Xero edition
What syncs
| Object | Direction | Frequency | Details |
|---|---|---|---|
| Payroll entries | Gusto → Xero | Every payroll run | A Bill on eligible Xero editions or a Manual Journal on every edition, posted on the check, debit or period-end date you choose. |
| Contractor payments | Gusto → Xero | Each payment date | One batched entry per pay date, or one entry for each payment. |
| Benefit and deduction liabilities | Gusto → Xero | Every payroll run | Liability lines you offset in Xero when you pay the provider. |
| Chart of accounts | Xero → Gusto | At setup and on refresh | Gusto reads your Xero accounts for the mapping and suggests one for each payroll category. |
| Tracking categories | Xero → Gusto | At setup | One Xero tracking category per employee, department, job or project grouping. |
How to connect Xero to Gusto
- Make sure you are an admin in both Gusto and Xero: the connection needs both.
- In Gusto, open the App directory, find Xero, click Connect and sign in to Xero to authorize the connection.
- Set default mappings so new earnings types, deductions and benefits map themselves instead of stopping the sync.
- Map every Gusto payroll category to a Xero account in the Detailed tab; the sync needs all of them, and the AI suggestions help.
- Choose whether payroll posts as a Manual Journal (the default) or a Bill, and whether bills are approved automatically, and pick the date entries post on.
- Optionally split entries by employee, department, job or project, assign a tracking category to each grouping, and turn on auto-sync.
Other payroll software products that integrate with Xero
OnPay
by OnPay, LLC
Native integration
Paychex Flex
by Paychex
Marketplace or partner app
ADP RUN Powered by ADP
by ADP, Inc.
Native integration
Native integration
Marketplace or partner app
Ramp
by Ramp Business Corporation
Native integration
Zoho Expense
by Zoho Corporation Pvt. Ltd.
Native integration
Native integration
LeadChange Score: editorial assessment based on public information.
Related integrations
Gusto and Xero: questions
Does Gusto sync with Xero automatically?
Yes. Each time you run payroll, Gusto sends it to Xero as a Bill or a Manual Journal. With auto-sync on, you only sync by hand for earlier payrolls.
Should I sync Gusto payroll to Xero as a Bill or a Manual Journal?
Manual Journal is the default and works on every Xero edition. A Bill lets you approve and pay the payroll in Xero, but it needs an eligible edition and is not available on Xero Partner Editions.
Can you do bookkeeping with Gusto?
Gusto posts the payroll side of your books. It adds benefit and deduction liability lines, and you offset them in Xero when you pay the provider, so reconciliation and the rest of the bookkeeping stay in Xero.
Does Gusto integrate with Xero Projects?
No. Gusto can split entries by project with its own Project Tracking, but it does not sync to Xero Projects.
Why did my Gusto sync to Xero fail?
The most common cause is a payroll category with no account mapped: the sync needs every detailed mapping. An entry already reconciled in Xero also cannot be re-synced until its payments are removed.
Which other payroll software products integrate with Xero?
Paychex Flex, OnPay, and ADP RUN Powered by ADP also list Xero.
Does Gusto have an API?
Yes. Gusto lists an open API (REST). It also lists webhooks for real-time events.
Need software that works with Xero?
Answer a few quick questions, with Xero already selected as a tool you use, and get a shortlist with Gusto and the products that fit your company.
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Sources
The 2 pages this page's facts come from, with the day we last checked each one. The numbers beside the figures above link here.
Quotes from the sources
- Gusto gusto.com/product
- Gusto Integrate with Xero (Gusto Help Center)“we sync your payroll details to Xero as a Bill (on eligible Xero editions) or as a Manual Journal (available on all Xero editions) each time you run payroll” “You need admin permissions in both Gusto and Xero to connect the accounts.”