Staffbase Review
Staffbase is an employee communications platform for large organizations: a branded employee app, intranet, employee email, SMS and digital signage run from one place, with targeting, read tracking and AI search. It is sold by quote only.
Best for
- Large organizations that must reach frontline employees without a company email address
- Communications teams that want app, intranet, email and SMS run from one platform
- Microsoft-first organizations that want news in Teams, SharePoint and Copilot
Not ideal for
- Small teams that want a published monthly price and self-serve setup
- Buyers who need a live intranet within a few weeks
Also listed in
How we evaluated Staffbase
This review rests on the 21 facts this page shows, each checked against the source listed under “Sources”, most recently on . We did not test the product hands-on: the score uses only those verified facts, as our methodology explains; third-party ratings, where we quote them, never count in the score.
Our verdict
Staffbase is an employee communications platform from Chemnitz, Germany, built for large organizations with frontline staff. One platform runs a branded employee app, an intranet, employee email, SMS and digital signage, with audience targeting, read tracking and AI search. Prices are quoted, not published; average deployment takes 3 to 4 months.
Strengths
One platform, every channel
A branded employee app, intranet, employee email, SMS and digital signage are managed from a single platform.
Evidence
Modules: Employee app, Intranet, Employee email, SMS, Digital signage, Microsoft 365 integration3
Built for frontline reach
The app works without a company email address, and pages can be downloaded for offline access.
Evidence: Mobile and frontline access: Yes4
Targeting and read tracking
Content is targeted by role, location and language, and policy updates carry acknowledgment tracking.
Evidence: Audience targeting: Yes5
Documented security
Staffbase states ISO 27001 and SOC 2 Type II certifications, GDPR compliance and a HIPAA Business Associate Agreement.
Evidence: ISO 27001: Yes6
Weaknesses
No published prices
Staffbase sells by tailored quote only, so you cannot estimate cost before a sales conversation.
Evidence: Price transparency: Quote only1
Enterprise-length rollout
Average deployment is 3 to 4 months, so it is less suited to teams that need an intranet live within weeks.
Evidence
Typical implementation: 3 to 4 months on average, including migration, content strategy and setup7
Price at a glance
Pricing model
Quote only1
Quick answers
- How much does Staffbase cost?
- Staffbase does not publish prices. Every plan is quoted from your workforce and channels, and frontline-only employees can be licensed on separate frontline pricing.Based on Price transparency: Quote only1
- Does Staffbase work for employees without a company email?
- Yes. The Staffbase employee app works without a company email address, so frontline and deskless employees can sign in and receive push notifications.Based on Mobile and frontline access: Yes4
- Is Staffbase SOC 2 and ISO 27001 certified?
- Yes. Staffbase states ISO 27001 and SOC 2 Type II certifications, with reports in its Trust Center, and it signs a Business Associate Agreement for HIPAA.Based on SOC 2 Type II: Yes6
- Does Staffbase integrate with Microsoft 365?
- Yes. Staffbase news can be embedded in SharePoint, the platform can run inside Teams, and a Staffbase agent makes its news searchable in Microsoft 365 Copilot.Based on Notable integrations: Microsoft Teams, SharePoint, Microsoft 365 Copilot, ServiceNow, Workday, SAP, Oracle, Okta, Confluence, Box, ScreenCloud7
Coverage of core internal communications capabilities
Each core capability we evaluate in Internal Communications, checked against Staffbase’s own documentation. “Not verified yet” means we have not confirmed it either way, not that it is missing.
10 verified of 11 core capabilities
Specifications
Pricing
- Price transparency
- Quote only1
Product
Staffbase integrations
Native integrations
Named by the vendor
- Box
- Confluence
- Microsoft 365 Copilot
- Oracle
- SAP
- ScreenCloud
Staffbase integration coverage
The 10 apps that internal communications products document most often, and whether Staffbase documents each.
5 of the 10 most-connected apps documented by Staffbase; median of the 10 products compared: 6
- Microsoft Teams · documented by 8 of 10
- Workday · documented by 8 of 10
- Google Workspace · documented by 6 of 10
- Microsoft 365 · documented by 6 of 10
- Okta · documented by 6 of 10
- ServiceNow · documented by 6 of 10
- Slack · documented by 6 of 10
- SharePoint · documented by 5 of 10
- ADP · documented by 3 of 10
- Salesforce · documented by 3 of 10
Integrations each vendor documents (native, marketplace, Zapier, API or named by the vendor), 10 live internal communications products. Not documented does not mean not possible.
Where it ranks
- #4 of 8 scoredInternal Communications
- #9 of 9 scoredEmployee Intranet
- #8 of 8 scoredEmployee Intranet for Enterprises
- #7 of 7 scoredEmployee Intranet for Mid-Sized Companies
- #2 of 8 scoredInternal Communications for Enterprises
- #3 of 7 scoredInternal Communications for Mid-Sized Companies
Staffbase alternatives
Compare Staffbase
Security and compliance
Implementation and support
About Staffbase
Official profiles
Staffbase: frequently asked questions
Where is Staffbase based?
Staffbase SE is headquartered in Chemnitz, Germany, with offices including New York City. It was founded in 2014 and is backed by growth investors such as General Atlantic.
How long does a Staffbase rollout take?
Staffbase gives an average deployment of 3 to 4 months, including migration, content strategy and setup.
What is Staffbase used for?
Staffbase, on the market since 2014, is an internal communications product built for mid-market companies and enterprises. Its modules include Employee app, Intranet, Employee email, SMS, Digital signage, and Microsoft 365 integration.
Is Staffbase legit?
Staffbase is sold by the company of the same name, which was founded in 2014, is headquartered in Chemnitz, Germany, and is privately held. Staffbase states SOC 2 Type II compliance.
What are the best alternatives to Staffbase?
In our internal communications ranking, the highest-scored products other than Staffbase are Simpplr, Firstup, and Connecteam. Compared side by side, by reason to switch: Staffbase alternatives.
Which is better, Staffbase or Firstup?
It depends on the team. Choose Staffbase if: you need SMS next to the app, intranet and email. Choose Firstup if: you want messages re-sent automatically to employees who did not engage. The full comparison: Staffbase vs Firstup.
What are the pros and cons of Staffbase?
Strengths documented on the vendor’s own pages: one platform, every channel, built for frontline reach, and targeting and read tracking. It is less suited to small teams that want a published monthly price and self-serve setup and buyers who need a live intranet within a few weeks.
Does Staffbase have an API?
Yes. Staffbase offers an API (REST).
Does Staffbase have a mobile app?
Yes. Staffbase lists mobile apps: iOS.
How this page was made
What it is built from
21 verified facts, each checked against the vendor's own pages or another primary source, most recently on Oct 22, 2026.
Method
Scored and compared with the LeadChange methodology, version 1.5. Read the methodology
Independent review
Not reviewed yet by our independent reviewer. How we review
Hands-on testing
We have not tested Staffbase hands-on: this page uses public information only.
Who made it
The LeadChange Research Team, following a written research process. No named expert has reviewed this page. About us
Independence and errors
Who pays us never changes a score or a rank. If something here is wrong, tell us and we correct it publicly. Request a correction
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How we make money
LeadChange may earn a fee when you request pricing through our site or follow a sponsored link. Rankings never depend on whether a vendor pays us.
StaffbaseLeadChange Score 5.7
Sources
The 15 pages this page's facts come from, with the day we last checked each one. The numbers beside the figures above link here.
Quotes from the sources
- Staffbase staffbase.com/pricing“A 500-person retailer and a 200,000-person logistics company have fundamentally different needs.” “No generic price list, because no two workforces look alike.”
- Staffbase staffbase.com/security“Staffbase customers can choose between EU hosting or US hosting for the services.” “Staffbase complies with the requirements of the EU General Data Protection Regulation and provides a secure communication platform that protects employee and customer data equally.”
- Staffbase staffbase.com/press/releases/staffbase-converts-into-staffbase-se“Staffbase connects companies with their employees through a branded employee app, intranet, email, SMS, digital signage, and Microsoft 365 integrations, all of which can be managed through a single platform.” “Headquartered in Chemnitz, Germany, Staffbase has offices worldwide, including New York City, London, Berlin, Sydney, and Vancouver.”
- Apple App Store apps.apple.com/us/app/staffbase-employee-app/id918506038“Staffbase is the employee app for all employees.”
- Staffbase staffbase.com/employee-email
- Staffbase staffbase.com/privacy-data-protection“If you’d like to learn more about Staffbase’s stringent securitypolicies and procedures, please see our Trust Center, including more details about our ISO 27001 and SOC2 Type II certifications.”
- Staffbase staffbase.com“Average deployment is 3 to 4 months, including migration, content strategy, and setup.” “Pull data, trigger workflows, and deliver communication across Microsoft 365, ServiceNow, Workday, and more.”
- Staffbase staffbase.com/employee-app“Employees can ask the AI Assistant questions, discover content through AI-driven search, or listen to personalized updates via the AI Podcast.”
- Staffbase staffbase.com/platform
- Staffbase staffbase.com/integrations“Secure your platform with seamless Single Sign-On and automated user provisioning via Okta.”
- Staffbase staffbase.com/sms
- Staffbase developers.staffbase.com/api“Explore our wide range of APIs and unlock the power they have to offer.” “Invite new users and request, edit or delete existing ones.”
- Staffbase support.staffbase.com/hc/en-us“Build your expertise with guided onboarding paths and product courses designed to help you get the most out of Staffbase.”
- Staffbase staffbase.com/about-us“In 2014, they founded Staffbase and launched the world's first employee app, built on a simple belief: the hardest-to-reach employee sets the bar for everyone else.”
- Staffbase staffbase.com/press/releases/staffbase-raises-115m-at-1-1b-valuation“Staffbase, a leading provider of employee communications management solutions, today announced a $115M (€106M) Series E financing round led by General Atlantic, a leading global growth equity firm.”
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