Independent research on 267 HR & workforce products. Facts checked against vendors’ official documentation.

We may earn a referral fee. We may earn a referral feeHow we make money

Haiilo vs Staffbase

Haiilo5.6/10

Staffbase5.7/10

Scored in Internal Communications

The short answer

Haiilo and Staffbase are both German, both quote and both state SOC 2 Type II, ISO 27001 and GDPR. Haiilo publishes to intranet, email, app, Teams, Slack, signage and SMS, connects 130+ tools and adds employee advocacy. Staffbase leads with a branded app, employee email with read tracking and employee journeys.

By LeadChange Research TeamUpdated Based on 17 sources, most recently checked
Best for
Mid-size and large organizations with distributed and frontline staff

Choose Haiilo if

  • You want employees to share company content on their own networks (employee advocacy).
  • You need 130+ integrations, including DeepL and Okta.
  • You want native apps on Android as well as iOS.
Best for
Large organizations that must reach frontline employees without a company email address

Choose Staffbase if

  • You need a HIPAA business associate agreement.
  • You want automated employee journeys and live video broadcasting.
  • You want AI audio briefings and content audits.

LeadChange Score: editorial assessment based on public information.

Scorecard

Haiilo wins 0Staffbase wins 12 ties

Haiilo vs Staffbase by dimension
DimensionHaiiloStaffbase
CapabilitiesStaffbase documents 10 of the 11 items on our internal communications checklist, Haiilo 9. Branded employee app with push notifications, Audience targeting by role, location and language, Dynamic email content per group with open, click and read tracking, Shared editorial calendar, Employee journeys triggered automatically, 1-1, group and managed chats, Live video broadcasting19 of 11 core capabilities10 of 11 core capabilities
SecurityBoth state SOC 2 Type II, ISO 27001 and GDPR. Staffbase adds a HIPAA business associate agreement. Yes2SOC 2, ISO 27001, GDPRSOC 2, ISO 27001, GDPR
PricingBoth quote. Haiilo explains that its cost per user decreases as the number of employees increases; Staffbase offers dedicated frontline pricing. Quote only3Quote onlyQuote only

Haiilo or Staffbase: what matters most to you?

We match on verified product facts for this need, never on who pays us.

Key differences

Where Haiilo and Staffbase differ (4)
AttributeHaiiloStaffbase
Mobile appsiOS, Android4iOS5
Support channelsDedicated support team, knowledge base, customer community3Help center, support tickets, customer success manager, on-demand training (Staffbase Campus)6
Founded2022720148
HeadquartersHamburg, Germany9Chemnitz, Germany10
Show 9 attributes where they are the same
Where they are the same (9)
AttributeHaiiloStaffbase
Pricing modelQuote only3Quote only11
Price transparencyQuote only3Quote only11
Best forMid-market companies, enterprises3Mid-market companies, enterprises11
DeploymentCloud3Cloud12
API1314
Single sign-onOkta15Okta16
SOC 2 Type II217
ISO 27001217
GDPR program212

Analysis by dimension

Integrations. Haiilo lists more than 130 integrations, among them Microsoft 365, SharePoint, Slack, Google Workspace, Okta and DeepL. Staffbase names Teams, SharePoint, Copilot, ServiceNow, Workday, SAP and Oracle.

Capabilities. Staffbase documents 10 of the 11 items on our internal communications checklist, Haiilo 9.

Security. Both state SOC 2 Type II, ISO 27001 and GDPR. Staffbase adds a HIPAA business associate agreement.

Pricing. Both quote. Haiilo explains that its cost per user decreases as the number of employees increases; Staffbase offers dedicated frontline pricing.

Neither one?

Firstup

Firstup has the highest LeadChange Score in Internal Communications after excluding these two (5.9/10).

Firstup review

Frequently asked questions

Is Haiilo cheaper than Staffbase?

There is no public price for either. Haiilo tailors its quote and says the cost per user falls as headcount rises, with most customers starting around 500 employees. Staffbase quotes per organization and prices frontline users separately.

What is Haiilo?

Haiilo is the company formed in 2022 when COYO, Smarp and Jubiwee joined forces, based in Hamburg. It combines an AI intranet, employee communications, advocacy and digital signage.

Which is better for secure communications, Haiilo or Staffbase?

They are close: both hold SOC 2 Type II and ISO 27001 and offer EU or US hosting. Staffbase also signs HIPAA business associate agreements.

Do Haiilo and Staffbase translate content?

Yes. Haiilo auto-translates into 28 languages and its AVA assistant localizes drafts. Staffbase uses AI translation and targets audiences by language.

Can Haiilo and Staffbase send SMS to employees?

Both can. Haiilo publishes to SMS where enabled, next to push, Teams and Slack. Staffbase includes SMS with its employee app, intranet and email.

Who are Haiilo and Staffbase competitors?

Simpplr, Unily, Workvivo, Firstup and LumApps are the other platforms we review for mid-size and large employers.

How this page was made

  • What it is built from

    30 verified facts, each checked against the vendor's own pages or another primary source, most recently on Oct 27, 2026.

  • Method

    Scored and compared with the LeadChange methodology, version 1.5. Read the methodology

  • Independent review

    Not reviewed yet by our independent reviewer. How we review

  • Hands-on testing

    We have not tested either product hands-on: this page uses public information only.

  • Who made it

    The LeadChange Research Team, following a written research process. No named expert has reviewed this page. About us

  • Independence and errors

    Who pays us never changes a score or a rank. If something here is wrong, tell us and we correct it publicly. Request a correction

Haiilo or Staffbase? Your answer in 3 questions

Your team size, what matters most and your role: see which one fits more of your answers, from verified facts.

LeadChange may earn a fee when you request pricing through our site or follow a sponsored link. Rankings never depend on whether a vendor pays us.We may earn a fee.

Haiilo vs Staffbase

We may earn a fee.

Sources

The 17 pages this page's facts come from. The date beside each is our last check of the facts taken from it (the oldest, when they differ). The numbers beside the figures above link here.

Quotes from the sources
  1. Staffbase staffbase.com/employee-email“Outlook sends messages. Staffbase Email is built to drive alignment: audience targeting by user data, dynamic content sending per group, open/click/read tracking, and a SharePoint integration built for Microsoft-first organizations.”
  2. Haiilo haiilo.com/platform/security“Haiilo has achieved SOC 2 Type II compliance, demonstrating that our security controls are independently audited and validated.” “This complements our ISO 27001 certification and reinforces our commitment to Haiilo security, privacy, and data protection.”
  3. Haiilo haiilo.com/pricing“Rather than fixed packages, we tailor pricing to fit your requirements, so you’re not paying for things you don’t need.” “You’ll have access to a dedicated support team, a comprehensive knowledge base, and an active customer community.”
  4. Haiilo haiilo.com/platform-overview“Available on Apple and Android devices.”
  5. Apple App Store apps.apple.com/us/app/staffbase-employee-app/id918506038“Staffbase is the employee app for all employees.”
  6. Staffbase support.staffbase.com/hc/en-us“Build your expertise with guided onboarding paths and product courses designed to help you get the most out of Staffbase.”
  7. Haiilo haiilo.com/about/about-us“Haiilo came together in 2022, when three companies COYO, Smarp, and Jubiwee joined forces.”
  8. Staffbase staffbase.com/about-us“In 2014, they founded Staffbase and launched the world's first employee app, built on a simple belief: the hardest-to-reach employee sets the bar for everyone else.”
  9. Haiilo haiilo.com/legal/imprint“Haiilo GmbH Gasstraße 6a 22761 Hamburg Germany”
  10. Staffbase staffbase.com/press/releases/staffbase-converts-into-staffbase-se“Headquartered in Chemnitz, Germany, Staffbase has offices worldwide, including New York City, London, Berlin, Sydney, and Vancouver.”
  11. Staffbase staffbase.com/pricing“No generic price list, because no two workforces look alike.” “Because a published price would be wrong for most organizations.”
  12. Staffbase staffbase.com/security“Staffbase customers can choose between EU hosting or US hosting for the services.” “Staffbase complies with the requirements of the EU General Data Protection Regulation and provides a secure communication platform that protects employee and customer data equally.”
  13. Haiilo haiilo.com/about/support“Empower your Haiilo platform by making bulk or custom changes with our REST API.”
  14. Staffbase developers.staffbase.com/api“Explore our wide range of APIs and unlock the power they have to offer.”
  15. Okta okta.com/integrations/haiilo“From single sign-on to user provisioning, Okta's Haiilo integration gives your team the ability to reach your employees securely and in a personalized way on any device.”
  16. Staffbase staffbase.com/integrations“Secure your platform with seamless Single Sign-On and automated user provisioning via Okta.”
  17. Staffbase staffbase.com/privacy-data-protection“If you’d like to learn more about Staffbase’s stringent securitypolicies and procedures, please see our Trust Center, including more details about our ISO 27001 and SOC2 Type II certifications.”

What the LeadChange Score means

A 0–10 editorial assessment built only from verified facts, across six weighted dimensions: capabilities, pricing, integrations, security, fit and support, and data confidence.

Payments, commissions and lead fees are never inputs.