Haiilo vs Staffbase

The short answer

Haiilo and Staffbase are both German, both quote and both state SOC 2 Type II, ISO 27001 and GDPR. Haiilo publishes to intranet, email, app, Teams, Slack, signage and SMS, connects 130+ tools and adds employee advocacy. Staffbase leads with a branded app, employee email with read tracking and employee journeys.

By LeadChange Research TeamUpdated Oct 23, 2026Facts checked Oct 22, 2026

Haiilo

Best for: Mid-size and large organizations with distributed and frontline staff

Choose Haiilo if

You want employees to share company content on their own networks (employee advocacy).
You need 130+ integrations, including DeepL and Okta.
You want native apps on Android as well as iOS.

What Haiilo costs Haiilo alternatives

Staffbase

Best for: Large organizations that must reach frontline employees without a company email address

Choose Staffbase if

You need a HIPAA business associate agreement.
You want automated employee journeys and live video broadcasting.
You want AI audio briefings and content audits.

What Staffbase costs Staffbase alternatives

LeadChange Score: editorial assessment based on public information.

Scorecard

Haiilo wins 1Staffbase wins 12 ties

Haiilo vs Staffbase by dimension
Dimension	Haiilo	Staffbase
IntegrationsHaiilo lists more than 130 integrations, among them Microsoft 365, SharePoint, Slack, Google Workspace, Okta and DeepL. Staffbase names Teams, SharePoint, Copilot, ServiceNow, Workday, SAP and Oracle. 130	130 native	6 documented
CapabilitiesStaffbase documents 10 of the 11 items on our internal communications checklist, Haiilo 9. Branded employee app with push notifications, Audience targeting by role, location and language, Dynamic email content per group with open, click and read tracking, Shared editorial calendar, Employee journeys triggered automatically, 1-1, group and managed chats, Live video broadcasting	9 of 11 core capabilities	10 of 11 core capabilities
SecurityBoth state SOC 2 Type II, ISO 27001 and GDPR. Staffbase adds a HIPAA business associate agreement. Yes	SOC 2, ISO 27001, GDPR	SOC 2, ISO 27001, GDPR
PricingBoth quote. Haiilo explains that its cost per user decreases as the number of employees increases; Staffbase offers dedicated frontline pricing. Quote only	Quote only	Quote only

Key differences

Where Haiilo and Staffbase differ (4)
Attribute	Haiilo	Staffbase
Mobile apps	iOS, Android	iOS
Support channels	Dedicated support team, knowledge base, customer community	Help center, support tickets, customer success manager, on-demand training (Staffbase Campus)
Founded	2022	2014
Headquarters	Hamburg, Germany	Chemnitz, Germany

Show 8 attributes where they are the same

Where they are the same (8)
Attribute	Haiilo	Staffbase
Pricing model	Quote only	Quote only
Price transparency	Quote only	Quote only
Best for	Mid-market companies, enterprises	Mid-market companies, enterprises
Deployment	Cloud	Cloud
Open API
SOC 2 Type II
ISO 27001
GDPR program

Analysis by dimension

Integrations. Haiilo lists more than 130 integrations, among them Microsoft 365, SharePoint, Slack, Google Workspace, Okta and DeepL. Staffbase names Teams, SharePoint, Copilot, ServiceNow, Workday, SAP and Oracle.

Capabilities. Staffbase documents 10 of the 11 items on our internal communications checklist, Haiilo 9.

Security. Both state SOC 2 Type II, ISO 27001 and GDPR. Staffbase adds a HIPAA business associate agreement.

Pricing. Both quote. Haiilo explains that its cost per user decreases as the number of employees increases; Staffbase offers dedicated frontline pricing.

Neither one?

Firstup

Firstup has the highest LeadChange Score in Internal Communications after excluding these two (5.9/10).

More Staffbase comparisons

Frequently asked questions

Is Haiilo cheaper than Staffbase?

There is no public price for either. Haiilo tailors its quote and says the cost per user falls as headcount rises, with most customers starting around 500 employees. Staffbase quotes per organization and prices frontline users separately.

What is Haiilo?

Haiilo is the company formed in 2022 when COYO, Smarp and Jubiwee joined forces, based in Hamburg. It combines an AI intranet, employee communications, advocacy and digital signage.

Which is better for secure communications, Haiilo or Staffbase?

They are close: both hold SOC 2 Type II and ISO 27001 and offer EU or US hosting. Staffbase also signs HIPAA business associate agreements.

Do Haiilo and Staffbase translate content?

Yes. Haiilo auto-translates into 28 languages and its AVA assistant localizes drafts. Staffbase uses AI translation and targets audiences by language.

Can Haiilo and Staffbase send SMS to employees?

Both can. Haiilo publishes to SMS where enabled, next to push, Teams and Slack. Staffbase includes SMS with its employee app, intranet and email.

Who are Haiilo and Staffbase competitors?

Simpplr, Unily, Workvivo, Firstup and LumApps are the other platforms we review for mid-size and large employers.

Haiilo or Staffbase? Your answer in 3 questions

Your team size, what matters most and your role: see which one fits more of your answers, from verified facts and list prices. Then, if you like, ask to hear from both.

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