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Staffbase vs Workvivo

Staffbase5.7/10

Workvivo4.9/10

Scored in Internal Communications

The short answer

Staffbase runs a branded employee app, intranet, employee email, SMS and digital signage from one platform, with EU or US hosting. Workvivo, a Zoom company since 2023, is a social employee hub with spaces, knowledge hubs, surveys, livestreams and Workvivo TV signage.

By LeadChange Research TeamUpdated Based on 19 sources, most recently checked
Best for
Large organizations that must reach frontline employees without a company email address

Choose Staffbase if

  • You need employee email with open, click and read tracking alongside the app.
  • You want text messages and digital signage run from the same platform.
  • Your security review asks for a HIPAA business associate agreement.
Best for
Organizations that want a social, engagement-led intranet for desk and frontline staff

Choose Workvivo if

  • You already run Zoom and want search powered by Zoom AI Companion.
  • You want native apps on both Android and iOS.
  • You want HRIS feeds from UKG or BambooHR as well as Workday.

LeadChange Score: editorial assessment based on public information.

Scorecard

Staffbase wins 1Workvivo wins 12 ties

Staffbase vs Workvivo by dimension
DimensionStaffbaseWorkvivo
PricingNeither publishes prices. Staffbase states it has no generic price list; Workvivo builds a customized package and offers a demo instead of a free trial. Quote only1Quote onlyQuote only
CapabilitiesStaffbase documents 10 of the 11 items on our internal communications checklist, Workvivo 9; the gap is read and acknowledgment tracking. Branded employee app with push notifications, Audience targeting by role, location and language, Dynamic email content per group with open, click and read tracking, Shared editorial calendar, Employee journeys triggered automatically, 1-1, group and managed chats, Live video broadcasting210 of 11 core capabilities9 of 11 core capabilities
IntegrationsWorkvivo lists 40+ out-of-box integrations, among them Zoom, Teams, SharePoint, Slack, Salesforce, Jira, Workday, UKG and BambooHR. Staffbase names Teams, SharePoint, Microsoft 365 Copilot, ServiceNow, Workday, SAP and Oracle. 40+312 documented14 documented (vendor says 40+)
SecurityBoth state SOC 2 Type II, ISO 27001 and GDPR. Staffbase also offers a HIPAA business associate agreement. Yes4SOC 2, ISO 27001, GDPRSOC 2, ISO 27001, GDPR

Staffbase or Workvivo: what matters most to you?

We match on verified product facts for this need, never on who pays us.

Key differences

Where Staffbase and Workvivo differ (6)
AttributeStaffbaseWorkvivo
Mobile appsiOS5iOS, Android6
Single sign-onOkta7Active Directory, Okta3
Support channelsHelp center, support tickets, customer success manager, on-demand training (Staffbase Campus)8Help desk tickets, monthly support reports on request9
Founded201410201711
HeadquartersChemnitz, Germany12Cork, Ireland13
OwnershipPrivate14Subsidiary11
Show 8 attributes where they are the same
Where they are the same (8)
AttributeStaffbaseWorkvivo
Pricing modelQuote only1Quote only15
Price transparencyQuote only1Quote only15
Best forMid-market companies, enterprises1Mid-market companies, enterprises16
DeploymentCloud17Cloud9
API183
SOC 2 Type II419
ISO 27001419
GDPR program1716

Analysis by dimension

Pricing. Neither publishes prices. Staffbase states it has no generic price list; Workvivo builds a customized package and offers a demo instead of a free trial.

Capabilities. Staffbase documents 10 of the 11 items on our internal communications checklist, Workvivo 9; the gap is read and acknowledgment tracking.

Integrations. Workvivo lists 40+ out-of-box integrations, among them Zoom, Teams, SharePoint, Slack, Salesforce, Jira, Workday, UKG and BambooHR. Staffbase names Teams, SharePoint, Microsoft 365 Copilot, ServiceNow, Workday, SAP and Oracle.

Security. Both state SOC 2 Type II, ISO 27001 and GDPR. Staffbase also offers a HIPAA business associate agreement.

Neither one?

Firstup

Firstup has the highest LeadChange Score in Internal Communications after excluding these two (5.9/10).

Firstup review

Frequently asked questions

Is Staffbase or Workvivo cheaper?

Neither can be priced in advance. Staffbase says it keeps no generic price list because workforces differ; Workvivo quotes a customized package after a demo, with no free trial. Ask both to quote the same number of desk and frontline users.

Is Workvivo owned by Zoom?

Yes. Zoom acquired Workvivo in April 2023, and its search runs on Zoom AI Companion. Staffbase is an independent company founded in 2014 and headquartered in Chemnitz, Germany.

Which reaches frontline employees better, Staffbase or Workvivo?

Staffbase adds email, SMS and digital signage to its branded app, so staff without a company login can still be reached. Workvivo relies on its Android and iOS apps with push notifications, plus Workvivo TV screens.

How do Staffbase and Workvivo compare on security and compliance?

Both list SOC 2 Type II and ISO 27001; Workvivo shares its SOC 2 report under NDA. Staffbase lets you choose EU or US hosting and signs a HIPAA business associate agreement.

What AI features do Staffbase and Workvivo have?

Staffbase has the Navigator assistant with sourced answers, AI translation and personalized audio briefings. Workvivo offers writing help with tone-of-voice profiles, AI-generated surveys, podcasts from articles and the HQ Agent search.

Who are the main competitors of Staffbase and Workvivo?

Firstup, Simpplr, Unily, Haiilo and LumApps compete with both for large employers, and Jostle for smaller ones. We review each with the same verified facts.

How this page was made

  • What it is built from

    32 verified facts, each checked against the vendor's own pages or another primary source, most recently on Oct 22, 2026.

  • Method

    Scored and compared with the LeadChange methodology, version 1.5. Read the methodology

  • Independent review

    Our independent review of Oct 30, 2026 asked for changes. How we review

  • Hands-on testing

    We have not tested either product hands-on: this page uses public information only.

  • Who made it

    The LeadChange Research Team, following a written research process. No named expert has reviewed this page. About us

  • Independence and errors

    Who pays us never changes a score or a rank. If something here is wrong, tell us and we correct it publicly. Request a correction

Staffbase or Workvivo? Your answer in 3 questions

Your team size, what matters most and your role: see which one fits more of your answers, from verified facts.

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Staffbase vs Workvivo

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Sources

The 19 pages this page's facts come from. The date beside each is our last check of the facts taken from it (the oldest, when they differ). The numbers beside the figures above link here.

Quotes from the sources
  1. Staffbase staffbase.com/pricing“No generic price list, because no two workforces look alike.” “Because a published price would be wrong for most organizations.”
  2. Staffbase staffbase.com/employee-email“Outlook sends messages. Staffbase Email is built to drive alignment: audience targeting by user data, dynamic content sending per group, open/click/read tracking, and a SharePoint integration built for Microsoft-first organizations.”
  3. Workvivo workvivo.com/integrations“40+ out-of-box integrations… and growing!” “Support for federated identity management solutions like Active Directory, and Okta ensures secure and streamlined user authentication across all platforms.”
  4. Staffbase staffbase.com/privacy-data-protection“If you’d like to learn more about Staffbase’s stringent securitypolicies and procedures, please see our Trust Center, including more details about our ISO 27001 and SOC2 Type II certifications.”
  5. Apple App Store apps.apple.com/us/app/staffbase-employee-app/id918506038“Staffbase is the employee app for all employees.”
  6. Workvivo workvivo.com/accessibility“On android we use the Googles Accessibility Scanner App and Xcode for iOS.”
  7. Staffbase staffbase.com/integrations“Secure your platform with seamless Single Sign-On and automated user provisioning via Okta.”
  8. Staffbase support.staffbase.com/hc/en-us“Build your expertise with guided onboarding paths and product courses designed to help you get the most out of Staffbase.”
  9. Workvivo workvivo.com/supportpolicydoc“Incidents are submitted via our Help Desk on support.workvivo.com.” “The Service is a multi-tenant service where common practices and procedures apply across all customers which allows for higher resilience and improved quality and performance.”
  10. Staffbase staffbase.com/about-us“In 2014, they founded Staffbase and launched the world's first employee app, built on a simple belief: the hardest-to-reach employee sets the bar for everyone else.”
  11. Workvivo workvivo.com/about“Workvivo was founded in 2017 by CEO John Goulding and CTO Joe Lennon on a strong desire to improve the working experience of every employee on the planet.” “In April of 2023, tech giant Zoom acquired Workvivo to bolster their employee experience offering.”
  12. Staffbase staffbase.com/press/releases/staffbase-converts-into-staffbase-se“Headquartered in Chemnitz, Germany, Staffbase has offices worldwide, including New York City, London, Berlin, Sydney, and Vancouver.”
  13. Workvivo workvivo.com/privacy-policy“Exham House, The Fingerpost, Douglas, Co Cork T12 PDD2, Ireland”
  14. Staffbase staffbase.com/press/releases/staffbase-raises-115m-at-1-1b-valuation“Staffbase, a leading provider of employee communications management solutions, today announced a $115M (€106M) Series E financing round led by General Atlantic, a leading global growth equity firm.”
  15. Workvivo workvivo.com/pricing“Get the best pricing with a customized package that meets your needs. Our team is here to understand your goals and provide a proposal that works for you.”
  16. Workvivo workvivo.com/intranet“90%+ of Workvivo enterprise customers run Microsoft 365.” “GDPR, CCPA, HIPAA-ready — Data residency options and compliance controls for regulated markets”
  17. Staffbase staffbase.com/security“Staffbase customers can choose between EU hosting or US hosting for the services.” “Staffbase complies with the requirements of the EU General Data Protection Regulation and provides a secure communication platform that protects employee and customer data equally.”
  18. Staffbase developers.staffbase.com/api“Explore our wide range of APIs and unlock the power they have to offer.”
  19. Workvivo workvivo.com/security“Audited annually by our AICPA auditor partners, Workvivo makes its SOC 2 Type 2 report available under NDA on an annual basis.” “Workvivo is ISO 27001 certified”

What the LeadChange Score means

A 0–10 editorial assessment built only from verified facts, across six weighted dimensions: capabilities, pricing, integrations, security, fit and support, and data confidence.

Payments, commissions and lead fees are never inputs.