The short answer
Homebase prices per location: a free Basic plan for one location and 10 employees, then $30, $70 or $120 a month per location, with payroll as an add-on. When I Work prices per user: $2.50 a month for a single location or schedule and $5 for several.
LeadChange Score: editorial assessment based on public information.
Homebase wins 0When I Work wins 12 ties
| Dimension | Homebase | When I Work |
|---|---|---|
| PricingHomebase charges per location: Basic is free for one location and 10 employees, then Essentials $30, Plus $70 and All-in-One $120 a month. When I Work charges $2.50 per user a month for one location and $5 for several. At one location with 20 employees, Essentials costs $30 and When I Work $50 a month; with 10 or fewer staff, Homebase Basic costs nothing. | Published | $2.50/user/mo |
| Fit and supportHomebase is built for small businesses. When I Work lists small, mid-market and enterprise customers and industries from restaurants to healthcare and manufacturing. Small businesses, mid-market companies, enterprises | Small businesses | Small businesses, mid-market companies, enterprises |
| SecurityBoth state a SOC 2 Type II report. Homebase also offers single sign-on. Yes | SOC 2 | SOC 2 |
| Attribute | Homebase | When I Work |
|---|---|---|
| Pricing model | Tiered plans | Per user |
| Free plan | ||
| Best for | Small businesses | Small businesses, mid-market companies, enterprises |
| Support channels | 24/7 AI chat support and Help Center, Live support by chat and phone (paid plans) | Help center, Ticket submission, Live customer support |
| Headquarters | San Francisco, California, United States | Minneapolis, MN, USA |
| Attribute | Homebase | When I Work |
|---|---|---|
| Price transparency | Published | Published |
| Free trial | ||
| Contract term | Monthly | Monthly |
| Mobile apps | iOS, Android | |
| SOC 2 Type II |
Pricing. Homebase charges per location: Basic is free for one location and 10 employees, then Essentials $30, Plus $70 and All-in-One $120 a month. When I Work charges $2.50 per user a month for one location and $5 for several. At one location with 20 employees, Essentials costs $30 and When I Work $50 a month; with 10 or fewer staff, Homebase Basic costs nothing.
Capabilities. Homebase combines scheduling and time clock with payroll, hiring, HR and compliance, team messaging, tasks and tips. When I Work covers scheduling, time and attendance, messaging and labor forecasting, and runs payroll through its partner Rippling.
Integrations. When I Work documents a REST API and webhooks and lists payroll links to Rippling, Gusto, Square Payroll, Paychex and QuickBooks Online. Homebase lists POS systems such as Square, Toast and Clover and payroll providers such as Gusto, ADP and Paychex.
Fit and support. Homebase is built for small businesses. When I Work lists small, mid-market and enterprise customers and industries from restaurants to healthcare and manufacturing.
Security. Both state a SOC 2 Type II report. Homebase also offers single sign-on.
Deputy has the highest LeadChange Score in Employee Scheduling Software after excluding these two (8.9/10).
From $5/user/mo
It depends on headcount. Homebase charges per location, from free for one location and 10 employees to $30 a month for unlimited employees on Essentials; When I Work charges $2.50 per user a month. Above 12 employees at one location, Homebase Essentials costs less.
Homebase has a free Basic plan and a free trial of its paid plans. When I Work offers a free trial but no free plan.
Homebase runs payroll with tax filing as an add-on for $49 a month plus $6 per employee paid. When I Work does not include payroll; it runs through its partner Rippling.
Yes. Homebase offers a mobile time clock with location-based clock-in, and When I Work offers GPS clock-in with geofencing.
When I Work's $5 per-user plan adds unlimited job sites, labor sharing between locations and multiple time zones. Homebase bills each location separately, from $30 a month on Essentials.
Homebase ranks #4 of 10 in our employee scheduling software ranking. Besides When I Work, the highest-scored are Deputy, Sling, and Planday. Every alternative, matched to the reason you might switch: Homebase alternatives.
Your team size, what matters most and your role: see which one fits more of your answers, from verified facts and list prices. Then, if you like, ask to hear from both.
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What the LeadChange Score means
A 0–10 editorial assessment built only from verified facts, across six weighted dimensions: capabilities, pricing, integrations, security, fit and support, and data confidence.
Payments, commissions and lead fees are never inputs.
