When I Work
Best When I Work Alternatives
10 products that do the same job as When I Work, matched to the reason you might switch, with similarity scores and published prices.
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Alternatives by reason for switching
Lower published price
More native integrations
Free plan
When I Work alternatives, closest first
Products built for the same job come first, then products that also cover it, each group by similarity: the share of categories (50%), company sizes served (30%) and pricing model (20%) a product shares with When I Work.
Built for the same job
Deputy
vs When I Work: $125 vs $62.50 a month at 25 employees. Same Employee Scheduling Software score (8.9).
Sling
vs When I Work: $50 vs $62.50 a month at 25 employees. Employee Scheduling Software score 8.3 vs 8.9.
7shifts
vs When I Work: Employee Scheduling Software score 7.2 vs 8.9.
Similarity70 of 100
Planday
vs When I Work: Employee Scheduling Software score 8.0 vs 8.9.
Similarity63 of 100
ZoomShift
vs When I Work: $50 vs $62.50 a month at 25 employees.
Homebase
vs When I Work: Employee Scheduling Software score 8.1 vs 8.9.
Similarity40 of 100Shiftboard
vs When I Work: Quote-only pricing; When I Work publishes its prices.
Similarity33 of 100
Also cover what When I Work does
QuickBooks Time
vs When I Work: No list price or score published for both QuickBooks Time and When I Work yet.
When I Work vs QuickBooks Time
Similarity70 of 100
TCP Humanity
vs When I Work: $68.75 vs $62.50 a month at 25 employees. Employee Scheduling Software score 7.0 vs 8.9.
Workforce.com
vs When I Work: Quote-only pricing; When I Work publishes its prices. Employee Scheduling Software score 5.9 vs 8.9.
Similarity70 of 100
Why buyers look beyond When I Work
No free plan
Only two paid plans and a 14-day trial are listed; no free tier is mentioned.
Multi-location costs double
Unlimited locations, labor sharing, custom reporting and role permissions require the $5 plan, twice the entry rate.
When I Work vs its closest alternatives
| Product | Score | Starting price per employee | Pricing model | Free trial | Open API | Mobile apps |
|---|---|---|---|---|---|---|
 When I Work | 8.9 | $2.50/user/mo | Per user | iOS, Android | ||
 | 8.9 | $5/user/mo | Per user | iOS, Android | ||
 | 8.3 | $2/user/mo | Per user | iOS, Android | ||
 | 7.2 | Not verified | Tiered plans | Not verified | ||
| Planday | 8.0 | Not verified | Tiered plans | iOS, Android | ||
 | Not scored | $2/user/mo | Per user | Not verified | iOS, Android | |
| 8.1 | Not verified | Tiered plans | Not verified | ||
| Shiftboard | Not scored | Not verified | Quote only | Not verified | Not verified | iOS, Android |
When I Work comparisons
Alternatives to similar products
Frequently asked questions
What are the best alternatives to When I Work?
The closest alternatives to When I Work in Employee Scheduling Software are Deputy (100% similar), Sling (77% similar), and 7shifts (70% similar), by the categories, company sizes and pricing model they share. Deputy vs When I Work: $125 vs $62.50 a month at 25 employees. Same Employee Scheduling Software score (8.9).
What is a cheaper alternative to When I Work?
Sling: $50 a month at 25 employees vs $62.50 for When I Work.
Which When I Work alternatives publish their prices?
Of the alternatives to When I Work, Deputy, Sling, 7shifts, Planday, ZoomShift, and Homebase publish list prices for at least one plan. When I Work publishes its prices too.
Which When I Work alternative scores highest?
Deputy (100% similar to When I Work), with a LeadChange Score of 8.9/10 in Employee Scheduling Software against 8.9 for When I Work, among the 3 closest alternatives. For small businesses, Sling (8.3/10) is the top-scored alternative that lists them as a target.
Is there a free alternative to When I Work?
When I Work has no free plan; among its alternatives, Sling, 7shifts, ZoomShift, and Homebase list a free plan, with limits on users or features.
Why do teams look for When I Work alternatives?
The fit limits documented for When I Work: no free plan and multi-location costs double. The “Why buyers look beyond When I Work” section explains each one from its source.
Which When I Work alternatives integrate with Gusto?
Deputy, 7shifts, and Homebase list Gusto among their notable integrations, like When I Work.
Which When I Work alternatives offer a free trial?
Of the alternatives to When I Work, Deputy, Sling, 7shifts, Planday, and 5 more list a free trial, as When I Work does.
Is Deputy better than When I Work?
Deputy scores 8.9/10 in Employee Scheduling Software against 8.9 for When I Work; which fits better depends on your headcount, budget and the modules you need. Feature by feature: When I Work vs Deputy.
Switching from When I Work?
Tell us why you’re leaving and when your contract ends, and see the alternatives that fit, with verified evidence for what you need, ranked without regard to who pays us.