When I Work
Best When I Work Alternatives
10 products that do the same job as When I Work, with similarity scores and published prices.
LeadChange may earn a fee when you request pricing through our site or follow a sponsored link. Rankings never depend on whether a vendor pays us.We may earn a fee.
How we make money
LeadChange may earn a fee when you request pricing through our site or follow a sponsored link. Rankings never depend on whether a vendor pays us.
When I Work alternatives, closest first
DeputySimilarity 100
SlingSimilarity 77
7shiftsSimilarity 70
Alternatives by reason for switching
Lower published price
Free at 25 employees: its Limited plan covers up to 29 users vs $62.50 for When I Work (list prices).
Yes1
More native integrations
Free plan
Higher LeadChange Score
9.2/10 in Employee Scheduling Software vs 9.0 for When I Work.
When I Work alternatives, closest first
Products built for the same job come first, then products that also cover it, each group by similarity: the share of categories (50%), company sizes served (30%) and pricing model (20%) a product shares with When I Work.
Built for the same job
Deputy
vs When I Work: From $125 a month billed annually vs $62.50 billed monthly at 25 employees (starting prices). Employee Scheduling Software score 9.2 vs 9.0.
When I Work vs DeputyDeputy scheduling pricing
Similarity100 of 100From $5/user/mo (billed annually)4
Sling
vs When I Work: Free at 25 employees on its Free plan (up to 30 users) vs $62.50 a month for When I Work. Employee Scheduling Software score 8.4 vs 9.0.
Similarity77 of 100From $2/user/mo3
7shifts
vs When I Work: From $39.99 a month for one location vs $62.50 at 25 employees (starting prices). Employee Scheduling Software score 9.2 vs 9.0.
7shifts vs When I WorkWhat 7shifts costs
Similarity70 of 100
Planday
vs When I Work: Planday: prices published for other plans; When I Work: from $2.50/user/mo. Employee Scheduling Software score 8.4 vs 9.0.
Similarity63 of 100
ZoomShift
vs When I Work: From $50 vs $62.50 a month at 25 employees (starting prices). Not scored yet in Employee Scheduling Software; When I Work scores 9.0.
Homebase
vs When I Work: From $30 a month for one location vs $62.50 at 25 employees (starting prices). Employee Scheduling Software score 8.3 vs 9.0.
Homebase vs When I WorkHomebase plans and prices
Similarity40 of 100
Shiftboard
vs When I Work: Shiftboard: quote-only; When I Work: from $2.50/user/mo. Not scored yet in Employee Scheduling Software; When I Work scores 9.0.
Similarity33 of 100
Also cover what When I Work does
QuickBooks Time
vs When I Work: From $270 vs $62.50 a month at 25 employees (starting prices). Not scored yet in Employee Scheduling Software; When I Work scores 9.0.
When I Work vs QuickBooks TimeQuickBooks Time pricing
Similarity70 of 100From $20/mo + $10/employee/mo (Time Premium plan)6
TCP Humanity
vs When I Work: From $68.75 a month billed annually vs $62.50 billed monthly at 25 employees (starting prices). Employee Scheduling Software score 7.1 vs 9.0.
Similarity70 of 100From $2.75/employee/mo (up to 250 employees, billed annually)7
Workforce.com
vs When I Work: Workforce.com: quote-only; When I Work: from $2.50/user/mo. Employee Scheduling Software score 4.5 vs 9.0.
Workforce.com plans and prices
Similarity70 of 100
Why buyers look beyond When I Work
No free plan
Only two paid plans and a 14-day trial are listed; no free tier is mentioned.
Multi-location costs double
Unlimited locations, labor sharing, custom reporting and role permissions require the $5 plan, twice the entry rate.
When I Work vs its closest alternatives
| Product | Score | Starting price per employee | Pricing model | Free trial | API | Mobile apps |
|---|---|---|---|---|---|---|
 When I Work8–10 | 9.0 | $2.50/user/mo | Per user | Yes | Yes | iOS, Android |
| Deputy4,11,12 | 9.2 | $5/user/mo (billed annually) | Per user | Yes | Yes | iOS, Android |
| Sling3,13 | 8.4 | $2/user/mo | Per user | Yes | Yes | iOS, Android |
| 7shifts14–16 | 9.2 | See plans | Tiered plans | Yes | Yes | iOS, Android |
| Planday17,18 | 8.4 | See plans | Tiered plans | Yes | Yes | iOS, Android |
| ZoomShift5,19 | Not scored | $2/user/mo | Per user | Yes | Not verified | iOS, Android |
| Homebase20 | 8.3 | See plans | Tiered plans | Yes | Not verified | Yes |
| Shiftboard21,22 | Not scored | Not verified | Quote only | Not verified | Not verified | iOS, Android |
Not verified = we have no sourced value for it yet.
When I Work comparisons
Alternatives to similar products
Frequently asked questions
What are the best alternatives to When I Work?
Among products built for the same job in Employee Scheduling Software, the closest to When I Work are Deputy, Sling (77% similar), and 7shifts (70% similar), by the categories, company sizes and pricing model they share. Deputy vs When I Work: From $125 a month billed annually vs $62.50 billed monthly at 25 employees (starting prices). Employee Scheduling Software score 9.2 vs 9.0.
What is a cheaper alternative to When I Work?
Connecteam: Free at 25 employees: its Limited plan covers up to 29 users vs $62.50 for When I Work (list prices).
Which When I Work alternatives publish their prices?
Of the alternatives to When I Work, Deputy, Sling, 7shifts, Planday, ZoomShift, Homebase, QuickBooks Time, TCP Humanity, and Connecteam publish list prices for at least one plan. When I Work publishes its prices too.
Which When I Work alternative scores highest?
7shifts scores highest at 9.2/10, 70% similar to When I Work; When I Work scores 9.0. Closest to When I Work: Deputy (9.2).
Is there a free alternative to When I Work?
When I Work has no free plan; among its alternatives, Sling, 7shifts, ZoomShift, Homebase, and Connecteam list a free plan.
Why do teams look for When I Work alternatives?
The fit limits documented for When I Work: no free plan and multi-location costs double. The “Why buyers look beyond When I Work” section explains each one from its source.
Which When I Work alternatives integrate with Gusto?
Deputy, 7shifts, Homebase, Workforce.com, and Connecteam document an integration with Gusto, like When I Work.
Which When I Work alternatives offer a free trial?
Of the alternatives to When I Work, Deputy, Sling, 7shifts, Planday, and 5 more list a free trial, as When I Work does.
Is 7shifts better than When I Work?
7shifts scores 9.2/10 in Employee Scheduling Software against 9.0 for When I Work; which fits better depends on your headcount, budget and the modules you need. Feature by feature: When I Work vs 7shifts.
How this page was made
What it is built from
61 verified facts, each checked against the vendor's own pages or another primary source, most recently on Nov 14, 2026.
Method
Scored and compared with the LeadChange methodology, version 1.5. Read the methodology
Independent review
Our independent review of Nov 2, 2026 asked for changes. How we review
Hands-on testing
We have not tested When I Work hands-on: this page uses public information only.
Who made it
The LeadChange Research Team, following a written research process. No named expert has reviewed this page. About us
Independence and errors
Who pays us never changes a score or a rank. If something here is wrong, tell us and we correct it publicly. Request a correction
Switching from When I Work?
Tell us why you’re leaving and when your contract ends, and see the alternatives that fit, with verified evidence for what you need, ranked without regard to who pays us.
Sources
The 28 pages this page's facts come from. The date beside each is our last check of the facts taken from it (the oldest, when they differ). The numbers beside the figures above link here.
Quotes from the sources
- Connecteam connecteam.com/pricing“all hubs and all features*, entirely free for up to 10 users” “A pricing plan customized for your business”
- 7shifts 7shifts.com/integrations/home“61 integrations”
- Sling getsling.com/pricing“Shift scheduling with Sling is free for up to 30 users.” “Take it to the next level by adding tools for tracking time and optimizing labor costs. $2.001.70 per user per month”
- Deputy deputy.com/pricing“Lite Everything you need to get started with scheduling and time tracking $5 per user per month (USD excl. all applicable taxes) billed upfront or in monthly installments” “SMS charges apply if the SMS message is sent via the Deputy platforms (Web app/iPad/mobile apps)”
- ZoomShift zoomshift.com/pricing“Starter Top-notch scheduling and time tracking for growing organizations. $2” “What exactly is an "active team member?"”
- Intuit (QuickBooks) quickbooks.intuit.com/time-tracking/pricing“+ $10 per user per month Base fee includes 1 admin” “Find the plan that's right for you”
- TCP Software tcpsoftware.com/pricing“$2.75 per employee/mo billed annually” “Get a custom Quote per employee/mo billed annually”
- When I Work wheniwork.com/pricing“When I Work pricing starts at just $2.50 per user per month for single-location teams, and $5 per user per month for multi-location businesses.” “Try everything, free, for 14 days. Then choose the plan that works best for your business.”
- When I Work apidocs.wheniwork.com/external/index.html“The When I Work API is thorough, flexible, and restful”
- When I Work wheniwork.com/about“Google Play Store”
- Deputy deputy.com/features“Up to 31 days, no credit card required”
- Deputy developer.deputy.com/docs/getting-started-with-the-deputy-api“This can allow a developer to build integrations which are not currently possible via the RESTful API”
- Sling api.getsling.com“In order to interact with the API you need to have an authorization token”
- 7shifts 7shifts.com/pricing“Per month/location” “Start free trial”
- 7shifts developers.7shifts.com/docs/getting-started“The 7shifts API gives you programmatic access to the scheduling, labor, sales, and employee data behind a restaurant's 7shifts account.”
- 7shifts 7shifts.com“The 7shifts mobile app is easy to use and easy to access from anywhere”
- Planday planday.com/pricing“Per user/month Min. 5 users / Upgrade or cancel anytime” “You can try Planday’s Plus package for 30 day, free. There’s no need to buy and we don’t ask for credit card details.”
- Planday planday.com“Work from anywhere, with the Planday app (on iOS and Android) that lets your team clock-in, communicate and more”
- ZoomShift zoomshift.com“ZoomShift's free apps for iPhone and Android keep your team in sync and put you at ease.”
- Homebase joinhomebase.com/pricing“/ location / month unlimited employees” “Free 14-day trial of All-in-One”
- UKG ukg.com/products/features/ukg-shiftboard“UKG Shiftboard is intelligent employee scheduling software designed for complex, high-compliance environments. It automates shift planning, optimizes labor costs, and ensures compliance with union rules, fatigue limits, and industry regulations.”
- Apple App Store apps.apple.com/us/app/ukg-shiftboard/id1528602950“Introducing the UKG Shiftboard mobile app. With our user-friendly mobile app, you can stay connected to your work schedule anytime, anywhere”
- Connecteam connecteam.com/employee-time-clock-app“Managing a larger team? Get started from just $29/month.”
- When I Work wheniwork.com/integrations
- Deputy deputy.com/integrations
- Homebase joinhomebase.com/integrations
- Workforce.com workforce.com/integrations
- Connecteam connecteam.com/integrations