When I Work
When I Work Pricing
When I Work pricing from the vendor’s own pricing page: 2 plans, cost by headcount, and the extra fees to budget for.
- starting price
- $2.50/user/mo
When I Work plans
Single location or schedule
$2.50/user/mo
- Auto Scheduling
- Built-in time clock and attendance tracking
- Standard labor reports and forecasts
Multiple locations or schedules
$5/user/mo
- Unlimited job sites, schedules and locations
- Labor sharing between departments and locations
- Custom reporting and role permissions
Price at a glance
Starting price per employee
$2.50/user/mo
Pricing model
Per user
Price transparency
Published
Free trial
Yes
Free plan
No
Contract term
Monthly
When I Work cost by company size
- Single location or schedule$2.50/user/mo
- Multiple locations or schedules$5/user/mo
| Employees | Single location or schedule | Multiple locations or schedules |
|---|---|---|
| 1 | $2.50/mo$90 over 3 yrs | $5/mo$180 over 3 yrs |
| 5 | $12.50/mo$450 over 3 yrs | $25/mo$900 over 3 yrs |
| 10 | $25/mo$900 over 3 yrs | $50/mo$1,800 over 3 yrs |
| 25 | $62.50/mo$2,250 over 3 yrs | $125/mo$4,500 over 3 yrs |
| 50 | $125/mo$4,500 over 3 yrs | $250/mo$9,000 over 3 yrs |
| 100 | $250/mo$9,000 over 3 yrs | $500/mo$18,000 over 3 yrs |
List prices before discounts and add-ons.
Extra and hidden costs
Implementation fee
NoneNo implementation fee is listed.
Payroll
Not part of the plans; runs through partner Rippling, whose first six months are free for When I Work customers
Enterprise plans
Priced by quote for larger organizations
Is it worth the price?
36th percentileWhen I Work at $62.50/mo vs a category median of $68.75 (list price per month at 25 employees, 7 employee scheduling software products with published prices).
At 25 employees, When I Work lists at $62.50 a month. Of the 7 employee scheduling software products with published prices, 2 cost less and 4 cost more.
Price comparison
| Product | Starting price | Pricing model | Pricing details |
|---|---|---|---|
 | $2/user/mo | Per user | Sling scheduling pricing |
 | $2/user/mo | Per user | ZoomShift pricing |
 When I Work | $2.50/user/mo | Per user | When I Work pricing |
 | $5/user/mo | Per user | What Deputy costs |
 | Quote only | Tiered plans | 7shifts pricing |
 Planday | Quote only | Tiered plans | Planday pricing |
Lowest published list price per month, cheapest first at 25 employees; quote-only products show no price.
When I Work price comparisons
Frequently asked questions
How much does When I Work cost?
Plans start at $2.50 per user per month for a single location or schedule and $5 for multiple locations or schedules. Enterprise pricing requires contacting sales.
Is When I Work free?
No free plan is listed, but there is a 14-day full-access trial with no credit card required.
What plans does When I Work offer?
When I Work lists 2 plans: Single location or schedule ($2.50/user/mo) and Multiple locations or schedules ($5/user/mo). List prices, before discounts and add-ons.
What do alternatives to When I Work cost?
At 25 employees When I Work lists at $62.50 a month; the lowest-priced alternatives compared here are Sling ($50, $12.50 less), ZoomShift ($50, $12.50 less), and Deputy ($125, $62.50 more), at list price.
Does When I Work require a contract?
No. When I Work does not require a long-term contract.
How much does When I Work cost per month?
On its lowest published plan ($2.50 per head), When I Work comes to about $25 a month for 10 employees and $125 for 50, at list price before add-ons and taxes; the Multiple locations or schedules plan lists at $5/user/mo. How that compares across the category: What employee scheduling software costs.
What does When I Work charge beyond the subscription?
When I Work lists 2 extra costs: Payroll and Enterprise plans.
Does When I Work charge an implementation fee?
No. When I Work states no implementation fee.
Is When I Work cheaper than Deputy?
Yes, at list price. For 25 employees When I Work comes to $62.50 a month against $125 for Deputy. Features, support and contract terms side by side: When I Work vs Deputy.
Get exact When I Work quotes for your team
List prices are a starting point. Type your headcount in the calculator for an estimate, then answer up to 5 quick questions to see When I Work beside the 2 alternatives that fit you best; if a provider works with us, you can ask it for an exact quote.
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