When I Work
When I Work Pricing
When I Work pricing from the vendor’s own pricing page: 2 plans and cost by headcount.
- starting price
- $2.50/employee/mo
Price at a glance
When I Work cost by company size
- Single location or schedule$2.50/employee/mo
- Multiple locations or schedules$5/employee/mo
| Employees | Single location or schedule | Multiple locations or schedules |
|---|---|---|
| 1 | $2.50/mo$90 over 3 yrs | $5/mo$180 over 3 yrs |
| 5 | $12.50/mo$450 over 3 yrs | $25/mo$900 over 3 yrs |
| 10 | $25/mo$900 over 3 yrs | $50/mo$1,800 over 3 yrs |
| 25 | $62.50/mo$2,250 over 3 yrs | $125/mo$4,500 over 3 yrs |
| 50 | $125/mo$4,500 over 3 yrs | $250/mo$9,000 over 3 yrs |
| 100 | $250/mo$9,000 over 3 yrs | $500/mo$18,000 over 3 yrs |
List prices before discounts and add-ons.
When I Work plans
| Feature | Single location or schedule | Multiple locations or schedules |
|---|---|---|
| Price | $2.50/employee/mo | $5/employee/mo |
| Includes | Auto Scheduling · Built-in time clock and attendance tracking · Standard labor reports and forecasts | Unlimited job sites, schedules and locations · Labor sharing between departments and locations · Custom reporting and role permissions |
Is it worth the price?
29th percentileWhen I Work at $62.50/mo vs a category median of $68.75 (list price per month at 25 employees, 7 employee scheduling software products with published prices).
At 25 employees, When I Work lists at $62.50 a month. Of the 7 employee scheduling software products with published prices, 2 cost less and 4 cost more.
Price comparison
| Product | Starting price | Pricing model | Pricing details |
|---|---|---|---|
| When I Work | $2.50/employee/mo | Per user | When I Work pricing |
 Deputy | $5/employee/mo | Per user | What Deputy costs |
 Sling | $2/employee/mo | Per user | Sling pricing |
| ZoomShift | $2/employee/mo | Per user | ZoomShift pricing |
 7shifts | Quote only | Tiered plans | |
| Planday | Quote only | Tiered plans |
Lowest published list price per month; quote-only products show no price.
Frequently asked questions
How much does When I Work cost?
Plans start at $2.50 per user per month for a single location or schedule and $5 for multiple locations or schedules. Enterprise pricing requires contacting sales.
Is When I Work free?
No free plan is listed, but there is a 14-day full-access trial with no credit card required.
Compare When I Work with quotes for your team
List prices are a starting point. Share your headcount and modules, and vendors that fit can quote for your situation.
LeadChange may earn a fee when you request pricing through our site or follow a sponsored link. Rankings are computed without knowing which vendors pay us.
How we make money
LeadChange may earn a fee when you request pricing through our site or follow a sponsored link. Rankings are computed without knowing which vendors pay us.
Changelog
First published.
Data sources
Every value on this page links to its source below. Primary sources are the vendor's or authority's own pages.
- When I Work pricing page · primary source, checked Oct 5, 2026
- Deputy pricing page · primary source, checked Oct 5, 2026
- Toast pricing page · primary source, checked Oct 5, 2026
- ZoomShift pricing page · primary source, checked Oct 5, 2026