When I Work
When I Work Pricing
When I Work pricing from the vendor’s own pricing page: 2 plans, cost by headcount, and the extra fees to budget for.
- starting price
- $2.50/user/mo1
When I Work plans
Single location or schedule
$2.50/user/mo1
- Auto Scheduling
- Built-in time clock and attendance tracking
- Standard labor reports and forecasts
Multiple locations or schedules
$5/user/mo1
- Unlimited job sites, schedules and locations
- Labor sharing between departments and locations
- Custom reporting and role permissions
Price at a glance
When I Work cost by company size
- Single location or schedule$2.50/user/mo
- Multiple locations or schedules$5/user/mo
| Employees | Single location or schedule | Multiple locations or schedules |
|---|---|---|
| 1 | $2.50/mo$90 over 3 yrs | $5/mo$180 over 3 yrs |
| 5 | $12.50/mo$450 over 3 yrs | $25/mo$900 over 3 yrs |
| 10 | $25/mo$900 over 3 yrs | $50/mo$1,800 over 3 yrs |
| 25 | $62.50/mo$2,250 over 3 yrs | $125/mo$4,500 over 3 yrs |
| 50 | $125/mo$4,500 over 3 yrs | $250/mo$9,000 over 3 yrs |
| 100 | $250/mo$9,000 over 3 yrs | $500/mo$18,000 over 3 yrs |
List prices before discounts and add-ons.
Extra and hidden costs
Is it worth the price?
31st percentileWhen I Work at $62.50/mo1 vs a category median of $96.88 (list price per month at 25 employees, 8 employee scheduling software products with published prices).
At 25 employees, When I Work lists at $62.50 a month. Of the 8 employee scheduling software products with published prices, 2 cost less and 5 cost more.
Price comparison
| Product | Starting price | Pricing model | Pricing details |
|---|---|---|---|
 Sling | $2/user/mo2 | Per user | Sling scheduling pricing |
 ZoomShift | $2/user/mo3 | Per user | ZoomShift pricing |
 When I Work | $2.50/user/mo1 | Per user | When I Work pricing |
 Deputy | $5/user/mo (billed annually)4 | Per user | Deputy plans and prices |
 Planday | See plans | Tiered plans | Planday pricing |
 7shifts | See plans | Tiered plans | 7shifts pricing |
Lowest published monthly price of a plan for employee scheduling software, cheapest first at 25 employees. Sling comes first: a free plan covers 25 employees. “See plans”: priced on another basis; “Quote only”: no published price.
When I Work price comparisons
Frequently asked questions
How much does When I Work cost?
Plans start at $2.50 per user per month for a single location or schedule and $5 for multiple locations or schedules. Enterprise pricing requires contacting sales.
Is When I Work free?
No free plan is listed, but there is a 14-day full-access trial with no credit card required.
What plans does When I Work offer?
Its pricing page shows two layouts: Single location or schedule ($2.50/user/mo) and Multiple locations ($5), or Essentials ($2.50), Pro ($5) and Premium ($8) with a time-tracking add-on option. Ask When I Work which plans and time-tracking terms apply.
What do alternatives to When I Work cost?
At 25 employees When I Work lists at $62.50 a month; the lowest-priced alternatives compared here are Sling ($0 on its Free plan (up to 30 users), $62.50 less), 7shifts ($39.99 for one location, $22.51 less), and ZoomShift ($50, $12.50 less), at list price.
Does When I Work require a contract?
No. When I Work does not require a long-term contract.
How much does When I Work cost per month?
On its lowest published plan ($2.50 per head), When I Work comes to about $25 a month for 10 employees and $125 for 50, at list price before add-ons and taxes; the Multiple locations or schedules plan lists at $5/user/mo. How that compares across the category: What employee scheduling software costs.
What does When I Work charge beyond the subscription?
When I Work lists 2 extra costs: Payroll and Enterprise plans.
Does When I Work charge an implementation fee?
No. When I Work states no implementation fee.
Is When I Work cheaper than Deputy?
Yes, at list price. For 25 employees When I Work comes to $62.50 a month against $125 for Deputy. Features, support and contract terms side by side: When I Work vs Deputy.
Who makes When I Work?
When I Work (employee scheduling software) is headquartered in Minneapolis, MN, USA.
How this page was made
What it is built from
15 verified facts, each checked against the vendor's own pages or another primary source, most recently on Nov 9, 2026.
Method
Scored and compared with the LeadChange methodology, version 1.5. Read the methodology
Independent review
Our independent review of Nov 4, 2026 asked for changes. We corrected the page on Nov 4, 2026; it has not been reviewed again yet. How we review
Hands-on testing
We have not tested When I Work hands-on: this page uses public information only.
Who made it
The LeadChange Research Team, following a written research process. No named expert has reviewed this page. About us
Independence and errors
Who pays us never changes a score or a rank. If something here is wrong, tell us and we correct it publicly. Request a correction
Compare When I Work pricing for your team
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When I Work Pricing
Sources
The 6 pages this page's facts come from. The date beside each is our last check of the facts taken from it (the oldest, when they differ). The numbers beside the figures above link here.
Quotes from the sources
- When I Work wheniwork.com/pricing“When I Work pricing starts at just $2.50 per user per month for single-location teams” “Multiple locations or schedules $5 /user/month”
- Sling getsling.com/pricing“Take it to the next level by adding tools for tracking time and optimizing labor costs. $2.001.70 per user per month”
- ZoomShift zoomshift.com/pricing“Starter Top-notch scheduling and time tracking for growing organizations. $2”
- Deputy deputy.com/pricing“Lite Everything you need to get started with scheduling and time tracking $5 per user per month (USD excl. all applicable taxes) billed upfront or in monthly installments”
- When I Work wheniwork.com“© 2026 When I Work, Inc”
- When I Work wheniwork.com/about“420 North 5th St”