Deputy integrations
Deputy QuickBooks Integration
Yes. Deputy lists a native integration with QuickBooks. Data moves both ways: approved timesheet hours, contractor hours as bills, and new team members and more.
- Integration type
- Native integration1
Requires an active QuickBooks subscription and a Deputy System Administrator or Location Manager
What syncs
| Object | Direction | Frequency | Details |
|---|---|---|---|
| Approved timesheet hours | Deputy → QuickBooks | Each export you run | Regular, overtime, holiday pay and shift differentials, hourly pay types only, to employee time activity. |
| Contractor hours as bills | Deputy → QuickBooks | Each export you run | For workers set up as vendors, with a bill category and account. |
| New team members | Deputy → QuickBooks | When added in Deputy | Optional extension that adds them to QuickBooks. |
| New QuickBooks employees | QuickBooks → Deputy | When added in QuickBooks | Optional extension that adds and invites them to Deputy. |
| Invoices as sales data | QuickBooks → Deputy | When an invoice is created | Optional extension feeding Deputy's sales data for a chosen area. |
How to connect QuickBooks to Deputy
- Use a System Administrator or Location Manager login in Deputy.
- Set up employees in QuickBooks Online with the same full name as in Deputy, and use that full name as the payroll ID in Deputy.
- Approve the timesheets, then on the Timesheets tab choose Export Timesheets, a location and a date range.
- Select the timesheets, click Export Selected Items, choose QuickBooks Online (Direct Export) and connect your QuickBooks company.
- Optionally, under Integrations, QuickBooks Online, Configure, turn on the extensions that sync new employees and invoices.
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LeadChange Score: editorial assessment based on public information.
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Deputy and QuickBooks: questions
Does Deputy integrate with QuickBooks Online?
Yes. Deputy exports approved timesheets to QuickBooks Online as employee time activity, and optional extensions bring new QuickBooks employees and invoices into Deputy.
Does Deputy integrate with QuickBooks Desktop?
Yes, by export: worked timesheets go to employees or vendors in QuickBooks Desktop, as straight time, time and a half or double time, once «Use time data to create paychecks» is on for each employee.
Does overtime export from Deputy to QuickBooks Online?
Yes. Regular hours, overtime, holiday pay and shift differentials export, as long as they are hourly pay types. If they are missing, reconnect the integration to grant the newer permissions.
Why are Deputy hours not showing for an employee in QuickBooks?
Check the name: the full name in QuickBooks Online must match Deputy exactly, and the Deputy payroll ID should be that full name. Only approved timesheets in the chosen dates are exported.
Can Deputy send contractor hours to QuickBooks bills?
Yes. With workers set up as vendors, Deputy exports their hours to QuickBooks Online bills under the bill category and account you pick.
Can QuickBooks sales data feed Deputy schedules?
Yes. An optional extension copies new QuickBooks Online invoices into Deputy's sales data for the Deputy area you choose.
Need software that works with QuickBooks?
Answer a few quick questions, with QuickBooks already selected as a tool you use, and get a shortlist with Deputy and the products that fit your company.
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Sources
The 4 pages this page's facts come from, with the day we last checked each one. The numbers beside the figures above link here.
Quotes from the sources
- Deputy deputy.com/integrations
- Deputy Exporting timesheets to Intuit QuickBooks Online (US) (Deputy Help Center)“Deputy can export regular hours, overtime, holiday pay, and shift differentials to QuickBooks Online; however, only hourly pay types are supported. Flat-dollar pay items can't currently be exported.” “This integration does not support a connection to Quickbooks Online Canada.”
- Deputy Syncing employee and or sales information into Deputy from Intuit QuickBooks Online (US) (Deputy Help Center)“If you activate this extension then any new employees you add to your Deputy account will automatically be added to Quickbooks.” “If you activate this extension then any new employees you add to your QuickBooks Online account will automatically be added to your Deputy account and invited to use Deputy.”
- Deputy Exporting to Intuit QuickBooks Desktop (US) (Deputy Help Center)“You can export worked timesheets from Deputy to either Vendors or Employees in QuickBooks. Note: Leave timesheets are not supported in this export.” “You will need to turn on the option named "Use time data to create paychecks".”