Employee Intranet
Employee Intranet Comparison
How to compare intranet products: the capabilities we check against each vendor’s own documentation, and the products verified so far.
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LeadChange may earn a fee when you request pricing through our site or follow a sponsored link. Rankings never depend on whether a vendor pays us.
What we compare
No intranet product is verified yet. These are the capabilities each one will be checked against, in the vendor’s own documentation.
Capabilities in the comparison
Intranet search
Finds people, pages and documents from one search box.
Content authoring and publishing
Lets non-technical owners create pages and news with approvals.
Audience targeting
Shows content by location, department or role.
Permissions and security
Controls access by group and inherits permissions from the directory.
Directory and org chart
Lists employee profiles and reporting lines.
Document management
Stores documents with versions and ownership.
News and social features
Offers news posts, comments and communities.
HR and business integrations
Connects to HR, collaboration and file systems.
Mobile and frontline access
Provides mobile access for non-desk workers.
Analytics
Reports page views, search terms and engagement.
Accessibility
Supports screen readers and accessible content authoring.
How to choose employee intranet software
Decide who owns content before choosing a platform. Intranets fail from stale content, not missing features.
Then test search, since employees judge the product by whether they find what they need in seconds.
Search quality
Employees abandon an intranet that cannot find things.
Content authoring and ownership
Content stays current only if owners can update it easily.
Permissions and audience targeting
Employees should see content relevant to them and not restricted material.
Directory and org chart
People lookup is a top use of intranets.
Integrations with HR and business systems
The intranet should link to forms, payroll and tools.
Mobile and frontline access
Not every employee has a desk.
Requirements by company size
Small businesses
- Simple page publishing and document library
- Directory from HRIS or identity provider
- Fast setup
Watch out for
- Platforms that need a dedicated administrator
- Per-user pricing for a small audience
Mid-sized companies
- Permissions by location and department
- Search across connected systems
- Content ownership workflow
Watch out for
- Stale content from unclear ownership
- Duplicated tools across departments
Enterprises
- Advanced permissions and governance
- Multi-language and multi-region sites
- Search across many systems
Watch out for
- Migration of legacy intranet content
- Regional privacy and accessibility requirements
Red flags
- The trial cannot be tested with your own content.
- Search covers only the intranet, not connected systems, and the vendor does not say so.
- Content owners and review dates cannot be assigned.
- There is no way to retire or archive outdated pages.
- Mobile access requires a VPN or separate app with no frontline sign-in option.
How we research
Ranked by the LeadChange Score, computed only from verified facts: capability coverage (30%), pricing and value (20%), integrations and API (15%), security (15%), fit and support (10%) and data confidence (10%), times a category fit. Products with too few verified facts are not scored yet and come last. Payment never changes a score or a position.
Facts, not impressions
Every input is a fact verified against vendors’ official documentation, with the date we last checked it.
Missing data is never assumed
Unverified items are left out of the score and lower its coverage; below 60% coverage a product is not scored yet.
Independent of revenue
Rankings never depend on whether a vendor pays us.
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