PTO & Leave Management
How Much Does PTO & Leave Management Software Cost?
Real list prices from 4 PTO tracking products that publish them, cost by headcount, the pricing models you will meet and the fees that are easy to miss.
How much PTO & leave management costs
Published prices for PTO & leave management range from $4–$7 per employee per month. At 25 employees, the median list cost across 4 products is $131 per month.
List prices before discounts, taxes and add-ons; quote-only vendors are not included.
Cost by company size
Clockify Standard (billed annually)$5.49/user/mo1
OnPay Bundle: Payroll Essentials + HR + Compliance Resources + Live HR Support$120/mo2 + $7/employee/mo2
Sling Business$4/user/mo3
| Employees | Clockify Standard (billed annually) | OnPay Bundle: Payroll Essentials + HR + Compliance Resources + Live HR Support | Sling Business |
|---|---|---|---|
| 1 | $5.49/mo | $127/mo | $4/mo (lowest) |
| 10 | $54.90/mo | $190/mo | $40/mo (lowest) |
| 25 | $137.25/mo | $295/mo | $100/mo (lowest) |
| 50 | $274.50/mo | $470/mo | $200/mo (lowest) |
| 100 | $549/mo | $820/mo | $400/mo (lowest) |
| 250 | $1,372.50/mo | $1,870/mo | $1,000/mo (lowest) |
The lowest monthly cost in each row is highlighted.
Pricing models explained
- Per employee per month. The standard model, charged per active employee.
- Free tier. Limited free plans for small teams, usually with basic accrual and calendar features.
- Bundled with HRIS. Included in HR, payroll or time-tracking subscriptions, with depth varying by tier.
- Base fee + per employee. A platform fee plus a per-employee fee for leave case management products.
Price comparison
| Product | Starting price | Pricing model | Pricing details |
|---|---|---|---|
| Sling | $4/user/mo (Business plan)3 | Per user | Sling plans and prices |
 Hubstaff | $4.99/user/mo (billed annually)4 | Per user | What Hubstaff costs |
| Clockify | $5.49/user/mo (Standard plan, billed annually)1 | Per user | Clockify pricing |
| OnPay | $120/mo + $7/employee/mo (bundle plan)2 | Base fee + per employee | OnPay plans and prices |
 Zoho People | See plans | Zoho People pricing | |
 HR Cloud | Quote only | Quote only | What HR Cloud costs |
Lowest published monthly price of a plan for PTO & leave management, cheapest first at 25 employees. “See plans”: priced on another basis; “Quote only”: no published price.
Extra and hidden costs
Hubstaff
Insights from $2.50 per seat a month, Tasks $2.50 per seat a month (Starter), Data retention $1.67 per seat a month, More screenshots $2.50 per seat a month, Locations $3.33 per seat a month, Silent app $2.50 per seat a month, VIP support $29 or $59 a month per organization4
OnPay
- HR: +$15 base and $2 per worker a month
- Time Tracking: +$15 base and $4 per worker a month
- Compliance Resources: +$10 base a month
- Live HR Support: +$65 base a month
- Benefits: you pay plan premiums only2
Sling
Toast customers: Sling plans are bought in the Toast Shop and priced there, Teams over 30 users: the free plan covers up to 30 users; larger teams need a paid plan3
What drives the price
- Employee count
- Number of distinct policies
- Statutory leave and case management modules
- Integrations with payroll, scheduling and timekeeping
- Support and implementation level
Fees to ask about before you sign:
- Fees to import historical balances
- Charges for statutory leave or case management add-ons
- Integration or API fees
- Extra locations or entities
- Premium support tiers
More on PTO & leave management software
- All leave & absence management software, ranked
The full ranking, top picks and how to choose.
- PTO & Leave Management comparison table
Every product side by side: score, price and verified features.
- PTO & leave management software for hospitality
The ranking reweighted for hospitality.
- PTO & leave management software for manufacturing
The ranking reweighted for manufacturing.
- PTO & leave management software for mid-sized companies
The ranking reweighted for mid-sized companies.
- PTO & leave management software for retail
The ranking reweighted for retail.
- HR software pricing index
Median published prices in every HR category, free to reuse.
Frequently asked questions
How much does PTO tracking software cost?
Most tools charge per employee per month, and some offer free plans for small teams. Costs rise with statutory leave modules, multiple policies and integrations. Ask whether the price covers all employees or only active users.
How much does PTO & leave management software cost per employee?
Published per-employee prices run from $4 to $7 per employee per month across 4 products, with a median of $5.24. List prices, before add-ons. Annual-billing rates: Clockify and Hubstaff.
What is the cheapest PTO & leave management software?
At 25 employees, the lowest published list prices are Sling ($100/mo), Hubstaff ($124.75/mo, billed annually), and Clockify ($137.25/mo, billed annually). List prices, before add-ons.
How much does PTO & leave management software cost for 50 employees?
For 50 employees, the median published paid list price across 4 products is $262/mo; the lowest are Sling ($200/mo), Hubstaff ($249.50/mo, billed annually), and Clockify ($274.50/mo, billed annually). List prices, before add-ons.
Do PTO & leave management platforms publish their prices?
Of the 6 PTO & leave management platforms we track, 4 publish a list price we can compare at 25 employees and 1 is quote-only (HR Cloud).
Do PTO & leave management platforms charge an implementation fee?
HR Cloud and OnPay state no implementation fee.
Can I pay for PTO & leave management software month to month?
Clockify, Hubstaff, OnPay, and Zoho People bill month to month. HR Cloud sells annual terms.
How are PTO & leave management platforms priced?
By the published pricing model — per user: Clockify, Hubstaff, and Sling; base fee + per employee: OnPay.
How much does PTO & leave management software cost for 10 employees?
For a 10-person team the lowest published list prices are Sling at $40, Hubstaff at $49.90, and Clockify at $54.90 a month; 4 products publish a price we can compute at that size.
How this page was made
What it is built from
18 verified facts, each checked against the vendor's own pages or another primary source, most recently on Nov 4, 2026.
Method
Scored and compared with the LeadChange methodology, version 1.5. Read the methodology
Independent review
Not reviewed yet by our independent reviewer. How we review
Hands-on testing
We have not tested these products hands-on: this page uses public information only.
Who made it
The LeadChange Research Team, following a written research process. No named expert has reviewed this page. About us
Independence and errors
Who pays us never changes a score or a rank. If something here is wrong, tell us and we correct it publicly. Request a correction
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Sources
The 8 pages this page's facts come from, with the day we last checked each one. The numbers beside the figures above link here.
Quotes from the sources
- Clockify clockify.me/pricing“US$ 11.99 per seat /month billed annually (or US$14.99 if billed monthly)” “US$ 3.99 per seat /month billed annually (or US$4.99 if billed monthly)”
- OnPay onpay.com/payroll/software/costs-pricing“Payroll Essentials $49 base + $6/worker per month” “+ $15 base and $4/worker per month”
- Sling getsling.com/pricing“For up to 30 users Free Unlock your team’s potential with easy-to-use scheduling and communication features. Free Key features Shift scheduling Time-off requests Available shifts News sharing Long-term scheduling Private messaging ... Take it to the next level by adding tools for tracking time and optimizing labor costs. $1.70 per user per month ... Understand your labor data, pull reports for payroll, and run your business efficiently! $3.40 per user per month” “Toast Customer? View plans in Toast Shop.”
- Hubstaff hubstaff.com/pricing“Starter $4 99 / seat / mo 2 seat minimum.” “Choose your plan above, and then select the add-ons that are right for you.”
- HR Cloud hrcloud.com/software-pricing-and-program-trials“Setup, configuration, data import, training and in-house support are included.” “HR Cloud pricing uses an annual company license tied to headcount bands, rather than billing each user as a separate seat.”
- Clockify clockify.me/apps“Cancel Anytime”
- OnPay onpay.com/terms-of-service“The Service will continue until such time as Client or Service Bureau gives thirty (30) days’ prior written notice, unless termination is for cause.”
- Zoho Corporation zoho.com/people/zohopeople-pricing.html“30-day free trial No forced contracts”