PTO & Leave Management
How Much Does PTO & Leave Management Software Cost?
Real list prices from 2 PTO tracking products that publish them, cost by headcount, the pricing models you will meet and the fees that are easy to miss.
How much PTO & leave management costs
Published prices for PTO & leave management range from $4–$7 per employee per month. At 25 employees, the median list cost across 2 products is $197.50 per month.
List prices before discounts, taxes and add-ons; quote-only vendors are not included.
Cost by company size
| Employees | OnPay Bundle: Payroll Essentials + HR + Compliance Resources + Live HR Support | Sling Business |
|---|---|---|
| 1 | $127/mo | $4/mo (lowest) |
| 10 | $190/mo | $40/mo (lowest) |
| 25 | $295/mo | $100/mo (lowest) |
| 50 | $470/mo | $200/mo (lowest) |
| 100 | $820/mo | $400/mo (lowest) |
| 250 | $1,870/mo | $1,000/mo (lowest) |
Pricing models explained
- Per employee per month. The standard model, charged per active employee.
- Free tier. Limited free plans for small teams, usually with basic accrual and calendar features.
- Bundled with HRIS. Included in HR, payroll or time-tracking subscriptions, with depth varying by tier.
- Base fee + per employee. A platform fee plus a per-employee fee for leave case management products.
Price comparison
| Product | Starting price | Pricing model | Pricing details |
|---|---|---|---|
 | $4/user/mo (Business plan) | Per user | What Sling costs |
 | $120/mo + $7/employee/mo | Base fee + per employee | What OnPay costs |
Lowest published list price per month, cheapest first at 25 employees; quote-only products show no price.
Extra and hidden costs
OnPay
HR: +$15 base and $2 per worker a month, Time Tracking: +$15 base and $4 per worker a month, Compliance Resources: +$10 base a month, Live HR Support: +$65 base a month, Benefits: you pay plan premiums only
Sling
Toast customers: Sling plans are bought in the Toast Shop and priced there, Teams over 30 users: the free plan covers up to 30 users; larger teams need a paid plan
What drives the price
- Employee count
- Number of distinct policies
- Statutory leave and case management modules
- Integrations with payroll, scheduling and timekeeping
- Support and implementation level
Fees to ask about before you sign:
- Fees to import historical balances
- Charges for statutory leave or case management add-ons
- Integration or API fees
- Extra locations or entities
- Premium support tiers
More on PTO & leave management software
- All PTO & leave management software, ranked
The full ranking, top picks and how to choose.
- PTO & Leave Management comparison table
Every product side by side: score, price and verified features.
- PTO & leave management software for mid-sized companies
The ranking reweighted for mid-sized companies.
- PTO & leave management software for small business
The ranking reweighted for small business.
- PTO & leave management software for education
The ranking reweighted for education.
- Free PTO & leave management software
The ranking reweighted free.
- HR software pricing index
Median published prices in every HR category, free to reuse.
Frequently asked questions
How much does PTO tracking software cost?
Most tools charge per employee per month, and some offer free plans for small teams. Costs rise with statutory leave modules, multiple policies and integrations. Ask whether the price covers all employees or only active users.
What is the cheapest PTO & leave management software?
At 25 employees, the lowest published list prices are Sling ($100/mo) and OnPay ($295/mo). List prices, before discounts and add-ons.
Is there free PTO & leave management software?
Sling lists a free plan, 1 of the 2 PTO & leave management platforms we track. Free plans limit employees, features or support.
How are PTO & leave management platforms priced?
By the published pricing model — base fee + per employee: OnPay; per user: Sling.
Get exact PTO tracking quotes
Type your headcount in the calculator for list-price estimates, then answer a few quick questions to see the products that fit your team; if a provider works with us, you can ask it for an exact quote.
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