Expensify Review
by Expensify, Inc.
Expensify is expense management software that scans receipts, routes expense reports for approval and reimburses employees in their local currency. It adds travel booking, its own corporate card and 45+ integrations.
- Company size
- Startups, small businesses, mid-market companies, enterprises
- Pricing model
- Per user
- Free trial
- Yes
- Integrations
- 45
Best for
- Small teams that want receipts, approvals and reimbursement for a low monthly price with no annual contract
- Companies that reimburse employees or contractors in several countries and currencies
- Finance teams that want to keep their existing corporate cards
Not ideal for
- Companies on Collect that need multi-level approvals or an ERP such as NetSuite (both need Control)
- Buyers who want advanced controls without an annual size commitment
How we evaluated Expensify
This review rests on 21 facts checked against Expensify’s official pricing pages and documentation, most recently on . We did not test the product hands-on: the score and the pros and cons use only those verified facts, as our methodology explains, and third-party ratings are quoted, never scored.
Our verdict
Expensify is expense management software built around fast receipt capture: SmartScan reads a photo or forwarded email, Concierge AI categorizes the expense and flags policy breaks, and approved reports sync to accounting. It reimburses employees in their local currency in 190+ countries and works with the corporate cards a company already has. Collect costs $5 per member a month with no annual commitment; Control adds multi-level approvals, ERP and HR integrations and SAML single sign-on from $18 per member on an annual subscription.
Strengths
Low entry price
Collect is $5 per unique member a month, billed only for months people use it, with a free workspace for individuals.
Evidence: Free plan: Yes
Global reimbursements
Employees are paid back in their local currency by direct deposit to 190+ countries.
Evidence: Countries supported: Reimbursements in local currency to 190+ countries
Keeps your cards
Existing corporate cards link for automatic reconciliation, with 10k+ banks supported.
Evidence: Company card reconciliation: Yes
Audited controls
SOC 1 Type 2 and SOC 2 Type 2 reports are available through the Trust Center.
Evidence: SOC 2 Type II: Yes
Weaknesses
Advanced controls cost more
Multi-level approvals, ERP and HR integrations and SAML single sign-on are Control features, at $18 per member on an annual plan or $36 pay-per-use.
Evidence: Single sign-on: SAML
Annual size commitment
A Control Annual subscription bills its committed size every month and cannot be lowered until renewal; members above it pay the pay-per-use rate.
Evidence: Extra costs: Members above a Control Annual subscription size are billed at the $36 pay-per-use rate, Taxes are added to the listed prices
Price at a glance
Starting price per user
$5/user/mo
Pricing model
Per user
Price transparency
Published
Free trial
Yes
Free plan
Yes
Contract term
Monthly
Expensify cost at 10 to 100 users
- Collect$5/user/mo
- Control$18/user/mo
| Users | Collect | Control |
|---|---|---|
| 10 | $50/mo | $180/mo |
| 25 | $125/mo | $450/mo |
| 50 | $250/mo | $900/mo |
| 100 | $500/mo | $1,800/mo |
Monthly list price before discounts, add-ons and taxes, from the published price model of each plan.
Quick answers
- How much does Expensify cost?
- Collect is $5 per unique member a month, pay-per-use. Control is $18 per member a month on an annual subscription or $36 pay-per-use, and Expensify Card spend can cut it by up to half.
- Is Expensify still free?
- Partly. A free Submit workspace lets an individual scan receipts and submit expenses to an approver, but approvals, payments, company cards and accounting integrations need Collect or Control.Based on Free plan: Yes
- Is there a free trial of Expensify?
- Yes, 30 days.Based on Free trial: Yes
- Does Expensify integrate with QuickBooks?
- Yes. QuickBooks Online and Xero are included in Collect; NetSuite, Sage Intacct and QuickBooks Desktop need Control.Based on Notable integrations: QuickBooks, NetSuite, Sage Intacct, Xero, Workday, Gusto, Uber, Lyft
Coverage of core expense management capabilities
Each core capability we evaluate in Expense Management, checked against Expensify’s own documentation. “Not verified yet” means we have not confirmed it either way, not that it is missing.
10 verified of 10 core capabilities
Expense Management
- Receipt capture
- Expense reports
- Policy enforcement
- Approval workflows
- Company card reconciliation
- Mileage and per diem
- Reimbursement payments
- Accounting and ERP sync
- Multi-currency and multi-entity
- Audit trail
Specifications
Fit
- Countries supported
- Reimbursements in local currency to 190+ countries
Product
- Modules
- Expense management, Corporate card (Expensify Card), Travel booking, Global reimbursements, Bill pay, Invoicing
- Mobile apps
- iOS, Android
- AI features
- Concierge AI categorizes expenses and flags policy violations, SmartScan receipt transcription
Integrations
- Open API
- Yes
Support
- Support channels
- 24/7 live chat, AI assistant (Concierge), account manager on accounts of 100+ members
Expensify integrations
7 integrations we documented, by how they connect. Expensify reports 45 native integrations in total.
Native integrations
Expensify integration coverage
The 7 apps that expense management products document most often, and whether Expensify documents each.
5 of the 7 most-connected apps documented by Expensify; median of the 9 products compared: 3
- QuickBooks · documented by 8 of 9
- NetSuite · documented by 7 of 9
- Xero · documented by 7 of 9
- Sage Intacct · documented by 4 of 9
- Sage · documented by 2 of 9
- Slack · documented by 2 of 9
- Workday · documented by 2 of 9
Integrations each vendor documents (native, marketplace, Zapier or API), 9 live expense management products. Not documented does not mean not possible.
Where it ranks
- #3 of 8 scoredExpense Management
- #3 of 7 scoredExpense Management for Enterprises
- #3 of 8 scoredExpense Management for Mid-Sized Companies
- #3 of 8 scoredExpense Management for Small Business
- #2 of 3 scoredExpense Management for Startups
Expensify alternatives
Navan93% similar
Compare Expensify
Security and compliance
- SOC 2 Type IIYes
- Single sign-onSAML
About Expensify, Inc.
- Founded
- 2008
- Ownership
- Publicly traded
Official profiles
Expensify: frequently asked questions
Is there an Expensify mobile app?
Yes, for iOS and Android.
Is Expensify SOC 2 compliant?
Yes. Expensify has SOC 1 Type 2 and SOC 2 Type 2 reports, which you can request through its Trust Center.
What is Expensify used for?
Expensify is an expense management product built for startups, small businesses, mid-market companies, and enterprises. Its modules include Expense management, Corporate card, Travel booking, Global reimbursements, and 2 more.
Is Expensify legit?
Expensify is sold by Expensify, Inc., which was founded in 2008 and is publicly traded. Expensify, Inc. states that it holds a current SOC 2 Type II report.
What are the best alternatives to Expensify?
In our expense management ranking, the highest-scored products other than Expensify are Ramp, Zoho Expense, and BILL Spend & Expense. Compared side by side, by reason to switch: Expensify alternatives.
Which is better, Expensify or Ramp?
It depends on the team. Choose Expensify if: you want to keep your current corporate cards: Expensify imports them from 10k+ banks. Choose Ramp if: you want corporate cards, expense capture and receipt matching for $0 a user. The full comparison: Expensify vs Ramp.
What are the pros and cons of Expensify?
Strengths documented on the vendor’s own pages: low entry price, global reimbursements, and keeps your cards. It is less suited to companies on Collect that need multi-level approvals or an ERP such as NetSuite (both need Control) and buyers who want advanced controls without an annual size commitment.
Does Expensify have an API?
Yes. Expensify offers an open API to customers.
Is Expensify right for your team?
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