Employee Scheduling Software
How Much Does Employee Scheduling Software Cost?
Real list prices from 7 employee scheduling products that publish them, cost by headcount, the pricing models you will meet and the fees that are easy to miss.
How much employee scheduling software costs
Published prices for employee scheduling software range from $0–$42 per month in base fees and $2–$9.50 per employee per month. At 25 employees, the median list cost across 7 products is $68.75 per month.
List prices before discounts, taxes and add-ons; quote-only vendors are not included.
Cost by company size
Buddy Punch Pro$19/mo1 + $6.99/employee/mo1
ClockShark Standard$42/mo2 + $9.50/employee/mo2
Deputy Lite$5/user/mo3
Sling Premium$2/user/mo4
TCP Humanity Professional$3.75/employee/mo5
When I Work Single location or schedule$2.50/user/mo6
| Employees | Buddy Punch Pro | ClockShark Standard | Deputy Lite | Sling Premium | TCP Humanity Professional | When I Work Single location or schedule |
|---|---|---|---|---|---|---|
| 1 | $25.99/mo | $51.50/mo | $5/mo | $2/mo (lowest) | $3.75/mo | $2.50/mo |
| 10 | $88.90/mo | $137/mo | $50/mo | $20/mo (lowest) | $37.50/mo | $25/mo |
| 25 | $193.75/mo | $279.50/mo | $125/mo | $50/mo (lowest) | $93.75/mo | $62.50/mo |
| 50 | $368.50/mo | $517/mo | $250/mo | $100/mo (lowest) | $187.50/mo | $125/mo |
| 100 | $718/mo | $992/mo | $500/mo | $200/mo (lowest) | $375/mo | $250/mo |
| 250 | $1,766.50/mo | $2,417/mo | $1,250/mo | $500/mo (lowest) | $937.50/mo | $625/mo |
The lowest monthly cost in each row is highlighted.
Pricing models explained
- Per user per month. A monthly fee for each scheduled person. Deputy, Sling, When I Work and ZoomShift publish per-user prices, which makes the cost easy to estimate.
- Per location per month. A flat fee for each site, as Homebase prices its plans. It can cost less than per-user pricing for a large team at one or two sites.
- Tiered plans. Plans that unlock forecasting, labor budgets and integrations at higher tiers. Compare the tiers with the features you will use.
- Freemium. A free plan with limits on users, locations or features. Sling, ZoomShift, Homebase and 7shifts list free plans; check which features stay in the paid tiers.
- Custom quote. Enterprise tools such as Shiftboard and Workforce.com quote by headcount, modules and implementation.
Price comparison
| Product | Starting price | Pricing model | Pricing details |
|---|---|---|---|
| Sling | $2/user/mo4 | Per user | Sling plans and prices |
 ZoomShift | $2/user/mo7 | Per user | ZoomShift pricing |
| When I Work | $2.50/user/mo6 | Per user | What When I Work costs |
| TCP Humanity | $2.75/employee/mo5 | Per employee | What TCP Humanity costs |
| Deputy | $5/user/mo3 | Per user | Deputy scheduling pricing |
| Buddy Punch | $19/mo + $6.99/employee/mo (Pro plan)1 | Base fee + per employee | Buddy Punch pricing |
| ClockShark | $42/mo + $9.50/employee/mo2 | Base fee + per employee | ClockShark plans and prices |
 Homebase | See plans | Tiered plans | What Homebase costs |
 Planday | See plans | Tiered plans | Planday plans and prices |
 Connecteam | See plans | Base fee + per employee | What Connecteam costs |
 7shifts | See plans | Tiered plans | 7shifts pricing |
 QuickBooks Time | See plans | Base fee + per employee | QuickBooks Time plans and prices |
 Workforce.com | Quote only | Quote only | Workforce.com pricing |
 Shiftboard | Quote only | Quote only | Shiftboard pricing |
Lowest published monthly price of a plan for employee scheduling software, cheapest first at 25 employees. “See plans”: priced on another basis; “Quote only”: no published price.
Extra and hidden costs
Deputy
- Deputy Payroll enabled by Paycor: $8/user/month billed monthly + $49 monthly base fee (available on annual Core and Pro plans in the US; base and per-employee fee varies by business size)
- HR add-on: $2/user/month (30-day free trial; US, UK, Australia)
- Messaging+: $1.95/user/month (30-day free trial; included in Pro)
- Analytics+: $1.50/user/month (30-day free trial; included in Pro), Minimum monthly spend $30 per invoice on monthly Lite, Core and Pro plans (from Sept 1, 2025)
- SMS sent via Deputy: $0.01 per 160 characters (US), Paid onboarding available on annual plans3
When I Work
Payroll: not part of the plans; runs through partner Rippling, whose first six months are free for When I Work customers, Enterprise plans: priced by quote for larger organizations6
Sling
Toast customers: Sling plans are bought in the Toast Shop and priced there, Teams over 30 users: the free plan covers up to 30 users; larger teams need a paid plan4
Homebase
- Payroll add-on: $49 a month base plus $6 per employee paid (first 6 months free promotion)
- Tip Manager: $25 a month per location
- Task Manager: $13 a month per location
- Background checks: $30 each
- Job post boosts: from $50 per post
- Hiring Assistant: from $99 a month8
Planday
Paid onboarding services on request, A fee for each SMS sent through Planday, Plus and Pro carry a monthly subscription fee9
7shifts
7shifts Payroll (US only): $39.99 a month per location plus $6 a month per employee paid, Tip Management, Task Management and Manager Log Book are add-ons on Pro (included in Premium)10
ZoomShift
Cancellation fee: none, and no minimum contract, Essentials (free) plan: limits the number of team members or locations7
What drives the price
- Number of employees and locations
- Forecasting, auto-scheduling and labor budgets
- Whether time clocks and payroll come in the same bundle
- Compliance rules for minors and fair workweek laws
- Links to payroll and point-of-sale systems
- Implementation and training
Fees to ask about before you sign:
- Time tracking sold separately from scheduling
- Integration or API charges
- Fees per location or per manager seat
- Setup and rule configuration services
- Text-message (SMS) charges
- Charges to export your schedule history when you leave
More on employee scheduling software
- All employee scheduling software, ranked
The full ranking, top picks and how to choose.
- Employee Scheduling Software comparison table
Every product side by side: score, price and verified features.
- Employee scheduling software for small business
The ranking reweighted for small business.
- Employee scheduling software for retail
The ranking reweighted for retail.
- Employee scheduling software for enterprises
The ranking reweighted for enterprises.
- Employee scheduling software for healthcare
The ranking reweighted for healthcare.
- HR software pricing index
Median published prices in every HR category, free to reuse.
Frequently asked questions
How much does employee scheduling software cost per employee?
Published per-employee prices run from $2 to $9.50 per employee per month across 7 products, with a median of $2.75. List prices, before discounts and add-ons.
Is there free employee scheduling software?
Connecteam, Homebase, Sling, and ZoomShift list a free plan, 4 of the 14 employee scheduling platforms we track. Free plans limit employees, features or support.
How much does employee scheduling software cost per employee?
Published per-employee prices run from $2 to $9.50 per employee per month across 7 products, with a median of $2.75. List prices, before discounts and add-ons.
How much does employee scheduling software cost for 50 employees?
For 50 employees, the median published list price across 7 products is $137.50/mo; the lowest are Sling ($100/mo), ZoomShift ($100/mo), and When I Work ($125/mo). List prices, before discounts and add-ons.
Do employee scheduling platforms publish their prices?
Of the 14 employee scheduling platforms we track, 7 publish a list price we can compare and 2 are quote-only (Shiftboard and Workforce.com).
What is the cheapest employee scheduling software?
At 25 employees, the lowest published list prices are Sling ($50/mo), ZoomShift ($50/mo), and When I Work ($62.50/mo). List prices, before discounts and add-ons.
Do employee scheduling platforms charge an implementation fee?
7shifts and When I Work state no implementation fee.
Can I pay for employee scheduling software month to month?
Deputy, Homebase, Planday, When I Work, and ZoomShift bill month to month.
How are employee scheduling platforms priced?
By the published pricing model — base fee + per employee: Buddy Punch, ClockShark, Connecteam, and QuickBooks Time; per user: Deputy, Sling, When I Work, and ZoomShift; tiered plans: 7shifts, Homebase, and Planday.
How much does employee scheduling software cost for 10 employees?
For a 10-person team the lowest published list prices are Sling at $20, ZoomShift at $20, and When I Work at $25 a month; 7 products publish a price we can compute at that size.
How this page was made
What it is built from
35 verified facts, each checked against the vendor's own pages or another primary source, most recently on Oct 13, 2026.
Method
Scored and compared with the LeadChange methodology, version 1.3. Read the methodology
Independent review
Not reviewed yet by our independent reviewer. How we review
Hands-on testing
ClockShark was tested hands-on on Oct 26, 2026.
Who made it
The LeadChange Research Team, following a written research process. No named expert has reviewed this page. About us
Independence and errors
Who pays us never changes a score or a rank. If something here is wrong, tell us and we correct it publicly. Request a correction
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Sources
The 10 pages this page's facts come from, with the day we last checked each one. The numbers beside the figures above link here.
Quotes from the sources
- Buddy Punch buddypunch.com/pricing“Pro Optimize operations and workforce management for growing teams. $6.99/user/mo +$19 base fee per month”
- ClockShark clockshark.com/pricing“Standard $ 42 USD/month + $9.50 USD/month per user”
- Deputy deputy.com/pricing“Lite Everything you need to get started with scheduling and time tracking $5 per user per month (USD excl. all applicable taxes) billed upfront or in monthly installments” “per user per month billed monthly + $49 monthly base fee”
- Sling getsling.com/pricing“Shift scheduling with Sling is free for up to 30 users.” “Take it to the next level by adding tools for tracking time and optimizing labor costs. $2.001.70 per user per month”
- TCP Software tcpsoftware.com/pricing“$2.75 per employee/mo billed annually”
- When I Work wheniwork.com/pricing“When I Work pricing starts at just $2.50 per user per month for single-location teams” “Become a When I Work customer and get your first six months of Rippling completely free.”
- ZoomShift zoomshift.com/pricing“Starter Top-notch scheduling and time tracking for growing organizations. $2” “We'll never charge a cancellation fee or ask you to sign a minimum contract.”
- Homebase joinhomebase.com/pricing“Then $49/mo base fee + $6/month per employee paid”
- Planday planday.com/pricing“If you need help getting set up, we offer paid onboarding services that are tailored to your needs. We also charge a fee for each SMS sent via Planday.”
- 7shifts 7shifts.com/restaurant-payroll-software“It’s $39.99/month per location, plus $6/month per employee paid, and can be added to any 7shifts paid plan.”