Employee Scheduling Software
How Much Does Employee Scheduling Software Cost?
Real list prices from 7 employee scheduling products that publish them, cost by headcount, the pricing models you will meet and the fees that are easy to miss.
How much employee scheduling software costs
Published prices for employee scheduling software range from $0–$42 per month in base fees and $2–$9.50 per employee per month. At 25 employees, the median list cost across 7 products is $68.75 per month.
List prices before discounts, taxes and add-ons; quote-only vendors are not included.
Cost by company size
Buddy Punch Pro$19/mo + $6.99/employee/mo
ClockShark Standard$42/mo + $9.50/employee/mo
Deputy Lite$5/user/mo
Sling Premium$2/user/mo
TCP Humanity Professional$2.75/employee/mo- When I Work Single location or schedule$2.50/user/mo
| Employees | Buddy Punch Pro | ClockShark Standard | Deputy Lite | Sling Premium | TCP Humanity Professional | When I Work Single location or schedule |
|---|---|---|---|---|---|---|
| 1 | $25.99/mo | $51.50/mo | $5/mo | $2/mo (lowest) | $2.75/mo | $2.50/mo |
| 10 | $88.90/mo | $137/mo | $50/mo | $20/mo (lowest) | $27.50/mo | $25/mo |
| 25 | $193.75/mo | $279.50/mo | $125/mo | $50/mo (lowest) | $68.75/mo | $62.50/mo |
| 50 | $368.50/mo | $517/mo | $250/mo | $100/mo (lowest) | $137.50/mo | $125/mo |
| 100 | $718/mo | $992/mo | $500/mo | $200/mo (lowest) | $275/mo | $250/mo |
| 250 | $1,766.50/mo | $2,417/mo | $1,250/mo | $500/mo (lowest) | $687.50/mo | $625/mo |
Pricing models explained
- Per user per month. A monthly fee for each scheduled employee. It is the most common model and easy to estimate.
- Per location per month. A flat fee for each site, with employee caps. It can be cheaper for large teams at few locations.
- Tiered plans. Packages that gate features such as forecasting, labor budgets and integrations. Compare tiers against your actual needs.
- Freemium. A free plan with limits on users, locations or features. Check whether needed features sit in paid tiers.
- Custom quote. Enterprise pricing based on headcount, modules and implementation.
Price comparison
| Product | Starting price | Pricing model | Pricing details |
|---|---|---|---|
| Deputy | $5/user/mo | Per user | Deputy pricing |
| When I Work | $2.50/user/mo | Per user | When I Work pricing |
| Sling | $2/user/mo | Per user | What Sling costs |
| TCP Humanity | $2.75/employee/mo | Per employee | TCP Humanity plans and prices |
| Buddy Punch | $19/mo + $6.99/employee/mo (Pro plan) | Base fee + per employee | Buddy Punch pricing |
| ZoomShift | $2/user/mo | Per user | ZoomShift pricing |
| ClockShark | $42/mo + $9.50/employee/mo | Base fee + per employee | ClockShark plans and prices |
 7shifts | Quote only | Tiered plans | |
 Homebase | Quote only | Tiered plans | What Homebase costs |
| Planday | Quote only | Tiered plans | |
 Connecteam | Quote only | Base fee + per employee | Connecteam plans and prices |
 Workforce.com | Quote only | Quote only | |
 QuickBooks Time | Quote only | Base fee + per employee | QuickBooks Time plans and prices |
Lowest published list price per month; quote-only products show no price.
Extra and hidden costs
Buddy Punch
Real-Time GPS $2 per user per month (included in Advanced), Onboarding / Offboarding / Tasks $4 per user per month (included in Advanced), Scheduling $1 per user per month (included in Pro and Advanced), Data Retention $2 per user per month, Advanced Reporting $2 per user per month (included in Advanced), Payroll $8 per user per month plus $49 base fee per month
ClockShark
ADP connector costs a few dollars per month (amount not published)
Deputy
Deputy Payroll enabled by Paycor: $8/user/month billed monthly + $49 monthly base fee (available on annual Core and Pro plans in the US; base and per-employee fee varies by business size), HR add-on: $2/user/month (30-day free trial; US, UK, Australia), Messaging+: $1.95/user/month (30-day free trial; included in Pro), Analytics+: $1.50/user/month (30-day free trial; included in Pro), Minimum monthly spend $30 per invoice on monthly Lite, Core and Pro plans (from Sept 1, 2025), SMS sent via Deputy: $0.01 per 160 characters (US), Paid onboarding available on annual plans
TCP Humanity
Professional add-ons: Shift Tasks, Labor Optimizer, Open API access (prices not published), Enterprise add-on: Open API access (price not published)
What drives the price
- Number of employees and locations
- Forecasting, auto-scheduling and labor-budget features
- Time clock or full workforce management bundles
- Compliance rule libraries
- Integrations with payroll and point-of-sale
- Implementation and training
Fees to ask about before you sign:
- Fees for time tracking when scheduling is quoted alone
- Integration or API charges
- Per-location or per-manager seat fees
- Setup and rule configuration services
- Messaging or SMS charges
- Charges to export history when you leave
Frequently asked questions
How much does employee scheduling software cost?
Most vendors charge a monthly per-user fee, and some charge per location or offer limited free plans. Costs rise with advanced features and integrations. Compare the full price including time tracking, setup and any minimum fees, not only the entry plan.
Changelog
First published.
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