HRIS Software
Best HRIS Software for Nonprofits
Nonprofit HR works with paid staff and volunteers side by side, salaries charged to grants, and boards that review pay. The right HRIS keeps volunteers and employees apart, records time by funding source, and produces the compensation reports a board and auditors ask for.
- products that fit
- 8
LeadChange may earn a fee when you request pricing through our site or follow a sponsored link. Rankings never depend on whether a vendor pays us.We may earn a fee.
How we make money
LeadChange may earn a fee when you request pricing through our site or follow a sponsored link. Rankings never depend on whether a vendor pays us.
Top 8 by LeadChange Scoreof 8 that fit · scored for nonprofits (reweighted)
Rippling9.4 out of 10, High confidence
Namely8.5 out of 10, Medium confidence
OnPay6.4 out of 10, Medium confidence
Paychex Flex6.2 out of 10, Medium confidence
Paylocity6.1 out of 10, Medium confidence
Workday HCM5.6 out of 10, Medium confidence
Paycor4.5 out of 10, Medium confidence
Netchex3.7 out of 10, Medium confidence
See the full rankingHighMedium confidence
Our top picks
- Best overall
Highest LeadChange Score here (9.4/10), with 11 of 11 core HRIS capabilities verified.
- Best value
Namely
by Namely, Inc.
Lowest published list cost at 25 employees ($225/mo) among products scoring at or above the median.
From $9/employee/mo1
LeadChange Score: editorial assessment based on public information.
HRIS software for nonprofits, ranked
Ranked by LeadChange Score from verified facts; products with too few verified facts are not scored yet and come last. Prices are list prices as published by each vendor.
Filter by verified facts
Rippling
Rippling suits companies that want HR, payroll, IT and finance on one employee database and are ready to buy each product separately. Payroll for small businesses starts at $8 per user per month plus a $40 base fee.
Namely
Namely is an HCM platform for midsized companies, founded in 2012 in New York and part of the Vensure Employer Solutions + PrismHR group since 2022, covering HR, payroll, time, benefits, talent and compliance plus managed payroll, benefits and HR services.
- Pricing model
- Per employee1
OnPay
OnPay suits US small businesses that want full-service payroll at one published price: $49 a month plus $6 per worker, with federal, state and local tax filings, W-2s, 1099s, multi-state payroll and unlimited pay runs included. Setup and data migration are free, and support is by phone, chat and email.
Paychex Flex
Paychex Flex suits US small and mid-sized employers that want unlimited payroll runs, automated multi-state tax filing and room to add HR, time tracking and benefits from one vendor. Paychex was founded in 1971 and is a public company.
- Pricing model
- Base fee + per employee6
Paylocity
Paylocity fits US employers that want payroll, HR, time, benefits and finance tools from one vendor, with tax filing in all 50 states. It publishes no prices, so cost depends on headcount, products and a non-refundable implementation fee set in a quote. Most contracts can be canceled on 60 days' notice.
Show all 8 products
- Workday HCM5.6/10 · Medium confidenceWhat Workday HCM costs
- Paycor4.5/10 · Medium confidencePaycor plans and prices
- Netchex3.7/10 · Medium confidenceWhat Netchex costs
LeadChange Score: editorial assessment based on public information.
What matters for nonprofits
Volunteer records
Under federal wage law, people can volunteer for charitable or similar nonprofit purposes without pay, but paid employees cannot volunteer to do the same type of work they are employed to do. Check that the HRIS records volunteers separately.
Time by grant
Charges to federal awards for salaries and wages must be based on records that accurately reflect the work performed. Ask how staff record time by grant and how it reaches payroll and the accounting system.
Compensation reports for the board
Boards and auditors review the pay of officers and key staff. Check that the HRIS reports total compensation by person and year, including bonuses and benefits.
Self-service for part-time staff
Part-time and seasonal program staff need pay stubs, documents and leave requests without HR in the loop for each one.
More tools for nonprofits
- 401(k) Providers401(k) providers for nonprofits
- Applicant Tracking SystemsApplicant tracking systems for nonprofits
- ASO ServicesASO services for nonprofits
- Background Check ServicesBackground check services for nonprofits
- Benefits AdministrationBenefits administration for nonprofits
- COBRA AdministrationCOBRA administration for nonprofits
- Employee Engagement SoftwareEmployee engagement software for nonprofits
- Employee Scheduling SoftwareEmployee scheduling software for nonprofits
- Onboarding SoftwareOnboarding software for nonprofits
- Payroll ServicesPayroll services for nonprofits
Find your fit
By industry
By company size
By price
Popular comparisons
More on HRIS software
- All HRIS software, ranked
The full ranking, top picks and how to choose.
- HRIS Software comparison table
Every product side by side: score, price and verified features.
- HRIS Software pricing guide
Published list prices, cost by headcount and fees to ask about.
- HRIS software for mid-sized companies
The ranking reweighted for mid-sized companies.
- HRIS software for small business
The ranking reweighted for small business.
- HRIS software for enterprises
The ranking reweighted for enterprises.
- HRIS software for manufacturing
The ranking reweighted for manufacturing.
Frequently asked questions
Can nonprofits use volunteers instead of paid staff?
For charitable work, yes: the Department of Labor says people may volunteer time to religious, charitable, civic, humanitarian or similar nonprofit organizations without being covered by the FLSA. Two limits apply. Volunteers generally may not work in a nonprofit's commercial activities, such as a gift shop, and paid employees cannot volunteer to do the same type of work they are employed to do.
What should an HRIS for nonprofits do?
Keep volunteers and employees in separate records, record time by grant or funding source, report compensation by person and year for the board and auditors, and give part-time staff self-service. Ask how time coded to a grant reaches payroll and the accounting system.
What is the best HRIS software for nonprofits?
On the LeadChange Score weighted for nonprofits, the highest-scoring of the 8 products with a published score are Rippling (9.4/10), Namely (8.5), and OnPay (6.4).
Which HRIS platforms for nonprofits offer a free trial?
OnPay and Rippling list a free trial, according to their vendors: 2 of the 8 products for nonprofits.
Which HRIS platforms for nonprofits have SOC 2 Type II?
OnPay, Paycor, Paylocity, Rippling, and Workday HCM state SOC 2 Type II compliance; Paylocity, Rippling, and Workday HCM also hold ISO 27001. That is 5 of the 8 products for nonprofits.
Which HRIS platforms for nonprofits integrate with Employee Navigator?
Employee Navigator, listed by 2 of the 8 HRIS platforms for nonprofits: Netchex and Paychex Flex.
Which HRIS platforms for nonprofits have a mobile app?
Namely, Netchex, Paychex Flex, Paycor, Paylocity, Rippling, and Workday HCM confirm a mobile app; 1 of the 8 products for nonprofits does not document one.
How long does it take to implement HRIS platforms?
Vendors for nonprofits that publish a typical timeline: Namely, as little as 3 weeks for Namely Now; Rippling, 1–3 weeks for most small businesses.
Which HRIS platforms for nonprofits are built for enterprises?
Netchex, Paycor, Paylocity, Rippling, and Workday HCM list enterprises among the company sizes they serve.
Which HRIS platforms for nonprofits support single sign-on?
Paycor, Paylocity, Rippling, and Workday HCM document single sign-on; 4 of the 8 products for nonprofits do not.
How we research
This ranking of HRIS software for nonprofits reweights the LeadChange Score: capability coverage 35%, pricing transparency & value 15%, integrations & API 10%, security & compliance 15%, fit & support 15%, and data confidence 10%. Only products with a verified fact showing they serve this segment are listed.
How this page was made
What it is built from
35 verified facts, each checked against the vendor's own pages or another primary source, most recently on Oct 24, 2026.
Method
Scored and compared with the LeadChange methodology, version 1.3. Read the methodology
Independent review
Our independent review of Oct 28, 2026 asked for changes. How we review
Hands-on testing
We have not tested these products hands-on: this page uses public information only.
Who made it
The LeadChange Research Team, following a written research process. No named expert has reviewed this page. About us
Independence and errors
Who pays us never changes a score or a rank. If something here is wrong, tell us and we correct it publicly. Request a correction
Get a shortlist of HRIS software for nonprofits
Tell us about your team and get a shortlist ranked without regard to who pays us.
Sources
The 8 pages this page's facts come from, with the day we last checked each one. The numbers beside the figures above link here.
Quotes from the sources
- Namely namely.com/lp/pricing“Pricing for Namely Now starts at $9 per employee per month!”
- Rippling rippling.com/pricing“While most Rippling products are billed on a simple per-employee, per-month basis, some may be charged at (or include) a monthly basis fee.”
- Rippling rippling.com/trust/security“Rippling's SOC 2 Type 2 report covers the trust services categories of Security, Confidentiality, and Availability, and is audited annually.”
- OnPay onpay.com/payroll/software/costs-pricing“Payroll Essentials $49 base + $6/worker per month” “Get started at just $49 base + $6/worker per month. No hidden fees, ever.”
- OnPay onpay.com/security“Third-party Certification: OnPay holds third-party auditor certification with the AICPA’s SOC program and is SOC 2 Type II compliant.”
- Paychex paychex.com/payroll/paychex-flex-essentials“Our most affordable option: Only $39/mo. + $5 per employee”
- U.S. SEC (Paylocity Form 10-K) sec.gov/Archives/edgar/data/1591698/000159169826000069/pcty-20260630.htm“Recurring fees for each client generally include a base fee in addition to a fee based on the number of client employees and the number of products a client uses.”
- Paylocity paylocity.com/company/protecting-our-clients“We engage reputable audit firms who perform annual independent attestations for SOC 1 and SOC 2 Type II, which cover controls related to financial reporting, security, confidentiality, and availability.”