HRIS Software
Best HRIS Software for Education
HR in schools and colleges handles staff on academic-year contracts, substitutes and part-time instructors, and credentials that must stay current. The right HRIS tracks each license and its expiry, records contract terms and pay schedules, and counts hours for benefits eligibility.
- products that fit
- 6
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Top 6 by LeadChange Scoreof 6 that fit · scored for education (reweighted)
BambooHR9.2 out of 10, High confidence
OnPay6.4 out of 10, Medium confidence
Paylocity6.1 out of 10, Medium confidence
Paycom5.9 out of 10, Medium confidence
Paycor4.5 out of 10, Medium confidence
Netchex3.7 out of 10, Medium confidence
See the full rankingHighMedium confidence
Our top picks
- Best overall
Highest LeadChange Score here (9.2/10), with 11 of 11 core HRIS capabilities verified.
From $250/mo flat up to 25 employees, then $10.25/employee/mo1
- Best value
OnPay
by OnPay, LLC
Lowest published list cost at 25 employees ($295/mo) among products scoring at or above the median, after BambooHR, already picked above.
From $120/mo + $7/employee/mo2
LeadChange Score: editorial assessment based on public information.
HRIS software for education, ranked
Ranked by LeadChange Score from verified facts; products with too few verified facts are not scored yet and come last. Prices are list prices as published by each vendor.
Filter by verified facts
BambooHR
BambooHR suits growing US companies that want one HR system of record with public, month-to-month pricing from $10.25 per employee per month. Performance reviews start at Pro and compensation tools at Elite.
OnPay
OnPay suits US small businesses that want full-service payroll at one published price: $49 a month plus $6 per worker, with federal, state and local tax filings, W-2s, 1099s, multi-state payroll and unlimited pay runs included. Setup and data migration are free, and support is by phone, chat and email.
Paylocity
Paylocity fits US employers that want payroll, HR, time, benefits and finance tools from one vendor, with tax filing in all 50 states. It publishes no prices, so cost depends on headcount, products and a non-refundable implementation fee set in a quote. Most contracts can be canceled on 60 days' notice.
Paycom
Paycom suits US employers that want payroll, HR, time, hiring, benefits and learning in one system with one login, and a single support contact instead of a ticket queue. Its Beti payroll asks employees to check and approve their own pay before each run.
- Pricing model
- Quote only7
Paycor
Primarily payroll software; HRIS module is secondary
Paycor suits US employers from small businesses to companies with 1,000+ employees that want payroll, HR, time, recruiting and talent tools on one platform with open APIs. Plans run from Basic payroll to Complete + ASO, all priced by quote. It holds SOC 1 and SOC 2 Type 2 attestations and supports single sign-on.
Show all 6 products
- Netchex3.7/10 · Medium confidenceNetchex plans and prices
LeadChange Score: editorial assessment based on public information.
What matters for education
Credential tracking
Teaching licenses, certifications and required trainings expire on different dates. The HRIS should store them by person and alert HR before one lapses.
Academic-year contracts
Staff hired for the school year have contract start and end dates, and their pay may be spread over the whole year. Check that the HRIS records contract terms and passes the pay schedule to payroll.
Substitutes and part-time staff
Substitutes, adjunct instructors and hourly aides join and leave during the year. Self-service onboarding and a clear record of who is active keep payroll and system access accurate.
Hours counted for benefits eligibility
For the employer shared responsibility rules, a full-time employee averages at least 30 hours of service a week, or 130 hours a month. For variable-hour staff, ask how the HRIS tracks hours against that test.
More tools for education
- Applicant Tracking SystemsApplicant tracking systems for education
- ASO ServicesASO services for education
- Background Check ServicesBackground check services for education
- Benefits AdministrationBenefits administration for education
- COBRA AdministrationCOBRA administration for education
- Employee Engagement SoftwareEmployee engagement software for education
- Employee Recognition SoftwareEmployee recognition software for education
- Employee Scheduling SoftwareEmployee scheduling software for education
- Employee WellnessEmployee wellness for education
- Financial WellnessFinancial wellness for education
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Popular comparisons
More on HRIS software
- All HRIS software, ranked
The full ranking, top picks and how to choose.
- HRIS Software comparison table
Every product side by side: score, price and verified features.
- HRIS Software pricing guide
Published list prices, cost by headcount and fees to ask about.
- HRIS software for mid-sized companies
The ranking reweighted for mid-sized companies.
- HRIS software for small business
The ranking reweighted for small business.
- HRIS software for enterprises
The ranking reweighted for enterprises.
- HRIS software for manufacturing
The ranking reweighted for manufacturing.
Frequently asked questions
What should an HRIS for education track?
Teaching licenses and certifications with their expiry dates, academic-year contracts and how pay is spread over the year, substitutes and part-time instructors, and hours for benefits eligibility. Ask the vendor to show a teacher's record with a license renewal and a mid-year contract change.
How do education employers count part-time staff hours for health coverage?
For the Affordable Care Act's employer shared responsibility rules, a full-time employee averages at least 30 hours of service a week, or 130 hours a month, and the IRS allows a monthly or a look-back method to measure it. An HRIS that records the hours of adjuncts, substitutes and aides month by month makes either method easier to apply.
What is the best HRIS software for education?
On the LeadChange Score weighted for education, the highest-scoring of the 6 products with a published score are BambooHR (9.2/10), OnPay (6.4), and Paylocity (6.1).
Which HRIS platforms for education offer a free trial?
BambooHR and OnPay list a free trial, according to their vendors: 2 of the 6 products for education.
Which HRIS platforms for education have SOC 2 Type II?
BambooHR, OnPay, Paycor, and Paylocity state SOC 2 Type II compliance; Paylocity also holds ISO 27001. That is 4 of the 6 products for education.
Which HRIS platforms for education integrate with Checkr?
Checkr, listed by 2 of the 6 HRIS platforms for education: BambooHR and Paylocity.
Which HRIS platforms for education have a mobile app?
BambooHR, Netchex, Paycom, Paycor, and Paylocity confirm a mobile app; 1 of the 6 products for education does not document one.
Which HRIS platforms for education are built for enterprises?
Netchex, Paycom, Paycor, and Paylocity list enterprises among the company sizes they serve.
Which HRIS platforms for education support single sign-on?
BambooHR, Paycom, Paycor, and Paylocity document single sign-on; 2 of the 6 products for education do not.
How we research
This ranking of HRIS software for education reweights the LeadChange Score: capability coverage 35%, pricing transparency & value 15%, integrations & API 10%, security & compliance 15%, fit & support 15%, and data confidence 10%. Only products with a verified fact showing they serve this segment are listed.
How this page was made
What it is built from
30 verified facts, each checked against the vendor's own pages or another primary source, most recently on Oct 22, 2026.
Method
Scored and compared with the LeadChange methodology, version 1.3. Read the methodology
Independent review
Not reviewed yet by our independent reviewer. How we review
Hands-on testing
We have not tested these products hands-on: this page uses public information only.
Who made it
The LeadChange Research Team, following a written research process. No named expert has reviewed this page. About us
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Sources
The 9 pages this page's facts come from, with the day we last checked each one. The numbers beside the figures above link here.
Quotes from the sources
- BambooHR bamboohr.com/pricing“For companies with more than 25 employees, our HR software is priced on a per-employee, per-month basis. BambooHR pricing starts at $10.25 USD per employee per month for Core, $17.50 USD per employee per month for Pro, and $25 USD per employee per month for Elite. Volume discounts are applied automatically”
- OnPay onpay.com/payroll/software/costs-pricing“Payroll Essentials $49 base + $6/worker per month” “Get started at just $49 base + $6/worker per month. No hidden fees, ever.”
- BambooHR trust.bamboohr.com“SOC 2 Type 2”
- OnPay onpay.com/security“Third-party Certification: OnPay holds third-party auditor certification with the AICPA’s SOC program and is SOC 2 Type II compliant.”
- U.S. SEC (Paylocity Form 10-K) sec.gov/Archives/edgar/data/1591698/000159169826000069/pcty-20260630.htm“Recurring fees for each client generally include a base fee in addition to a fee based on the number of client employees and the number of products a client uses.”
- Paylocity paylocity.com/company/protecting-our-clients“We engage reputable audit firms who perform annual independent attestations for SOC 1 and SOC 2 Type II, which cover controls related to financial reporting, security, confidentiality, and availability.”
- Paycom paycom.com/pricing“With Paycom, each quote is customized to the functionality a company needs and the number of employees.”
- Paycor paycor.com/plans-pricing“Answer a few questions to get a custom price quote if you're a small business or view our mid-market product plans.”
- Paycor paycor.com/compliance-solutions/security“Paycor is accredited by and compliant with GDPR, FinCEN, US Privacy Shield, SOC 1 Type 2, and SOC 2 Type 2 security standards.”