Employee Scheduling Software
Best Employee Scheduling Software for Mid-Sized Companies
Mid-sized employers coordinate several locations and managers, so control and visibility matter.
- products that fit
- 7
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Top 5 by LeadChange Scoreof 7 that fit · 2 not scored yet · scored for mid-sized companies (reweighted)
When I Work9.2 out of 10, Medium confidence
Deputy9.0 out of 10, High confidence
Sling8.6 out of 10, Medium confidence
Planday8.1 out of 10, Medium confidence
Connecteam7.4 out of 10, High confidence
ClockSharkNot scored yet
QuickBooks TimeNot scored yet
See the full rankingHighMedium confidence
Our top picks
- Best overall
Highest LeadChange Score here (9.2/10), with 9 of 11 core employee scheduling capabilities verified.
From $2.50/user/mo1
- Best value
Sling
by Toast
Lowest published list cost at 25 employees ($50/mo) among products scoring at or above the median.
From $2/user/mo2
LeadChange Score: editorial assessment based on public information.
Employee scheduling software for mid-sized companies, ranked
Ranked by LeadChange Score from verified facts; products with too few verified facts are not scored yet and come last. Prices are list prices as published by each vendor.
Filter by verified facts
When I Work
When I Work is a mobile-first scheduling and time-tracking tool for hourly, shift-based teams, priced publicly from $2.50 per user per month with no setup fee or contract. It is focused on scheduling and time, so payroll runs through integrations, and there is no free plan.
Deputy
Deputy suits shift-based businesses, from single locations to franchises and enterprises, that want scheduling, time clocking and labor-law compliance at published per-user prices: Lite starts at $5 per user a month on annual billing.
Sling
Sling fits shift-based teams in restaurants, retail, hospitality and care that want scheduling and messaging free for up to 30 users, and time tracking and labor cost tools for a low per-user price: Premium is $2.00 and Business $4.00 per user a month, 15% less billed annually.
- Pricing model
- Per user2
Planday
Planday fits shift-based hospitality, retail, hotel and care businesses that want rotas, a punch clock, absence management and payroll exports in one tool, with revenue from the point of sale feeding the schedule.
- Pricing model
- Tiered plans7
Connecteam
Connecteam fits shift-based and deskless teams that want a GPS time clock, scheduling, team chat and basic HR in one mobile app. Teams of up to 10 users get every hub free, and paid hubs start at $29 a month for the first 30 users on yearly billing.
Show all 7 products
- ClockSharkNot scored yet (11 of 25 facts verified) · From $42/mo + $9.50/employee/mo3ClockShark pricing
- QuickBooks TimeNot scored yet (10 of 25 facts verified)What QuickBooks Time costs
LeadChange Score: editorial assessment based on public information.
What matters for mid-sized companies
Multi-location views
Operations leaders compare coverage and labor cost across sites.
Role-based permissions
Managers should edit only their own locations.
Labor budget tracking
Finance wants planned labor cost before the week starts.
Time and payroll connection
Scheduled-to-actual comparison depends on shared data.
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Find your fit
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Popular comparisons
More on employee scheduling software
- All employee scheduling software, ranked
The full ranking, top picks and how to choose.
- Employee Scheduling Software comparison table
Every product side by side: score, price and verified features.
- Employee Scheduling Software pricing guide
Published list prices, cost by headcount and fees to ask about.
- Employee scheduling software for small business
The ranking reweighted for small business.
- Employee scheduling software for retail
The ranking reweighted for retail.
- Employee scheduling software for enterprises
The ranking reweighted for enterprises.
- Employee scheduling software for healthcare
The ranking reweighted for healthcare.
Frequently asked questions
What is the best employee scheduling software for mid-sized companies?
On the LeadChange Score weighted for mid-sized companies, the highest-scoring of the 5 products with a published score are When I Work (9.2/10), Deputy (9.0), and Sling (8.6).
Which employee scheduling platforms for mid-sized companies offer a free trial?
ClockShark, Connecteam, Deputy, Planday, QuickBooks Time, Sling, and When I Work list a free trial, according to their vendors: 7 of the 7 products for mid-sized companies.
Which employee scheduling platforms for mid-sized companies integrate with Gusto?
Gusto, listed by 4 of the 7 employee scheduling platforms for mid-sized companies: ClockShark, Connecteam, Deputy, and When I Work.
Which employee scheduling platforms for mid-sized companies have a mobile app?
All 7 employee scheduling platforms for mid-sized companies document a mobile app: ClockShark, Connecteam, Deputy, Planday, QuickBooks Time, Sling, and When I Work.
Which employee scheduling platforms for mid-sized companies support single sign-on?
Connecteam and Deputy document single sign-on; 5 of the 7 products for mid-sized companies do not.
How we research
This ranking of employee scheduling software for mid-sized companies reweights the LeadChange Score: capability coverage 25%, pricing transparency & value 30%, integrations & API 10%, security & compliance 10%, fit & support 15%, and data confidence 10%. Only products with a verified fact showing they serve this segment are listed.
How this page was made
What it is built from
32 verified facts, each checked against the vendor's own pages or another primary source, most recently on Oct 13, 2026.
Method
Scored and compared with the LeadChange methodology, version 1.3. Read the methodology
Independent review
Not reviewed yet by our independent reviewer. How we review
Hands-on testing
ClockShark was tested hands-on on Oct 26, 2026.
Who made it
The LeadChange Research Team, following a written research process. No named expert has reviewed this page. About us
Independence and errors
Who pays us never changes a score or a rank. If something here is wrong, tell us and we correct it publicly. Request a correction
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Sources
The 9 pages this page's facts come from, with the day we last checked each one. The numbers beside the figures above link here.
Quotes from the sources
- When I Work wheniwork.com/pricing“When I Work pricing starts at just $2.50 per user per month for single-location teams, and $5 per user per month for multi-location businesses.”
- Sling getsling.com/pricing“Take it to the next level by adding tools for tracking time and optimizing labor costs. $2.001.70 per user per month” “Customers using Premium or Business plans have the option to save 15% by paying annually.”
- ClockShark clockshark.com/pricing“Standard $ 42 USD/month + $9.50 USD/month per user”
- When I Work trust.wheniwork.com“ComplianceSOC 2 Type II”
- Deputy deputy.com/pricing“Lite Everything you need to get started with scheduling and time tracking $5 per user per month (USD excl. all applicable taxes) billed upfront or in monthly installments”
- Deputy trust.deputy.com“ComplianceCyber EssentialsISO/IEC 27001:2022SOC 2 Type 2TX-RAMP Level 2”
- Planday planday.com/pricing“Per user/month Min. 5 users / Upgrade or cancel anytime”
- Connecteam connecteam.com/pricing“Our prices are fixed for the first 30 users, and from the 31st user and above we have a price per user, per month, for each plan.”
- Connecteam connecteam.com“SOC 2 Type 2 certification, ISO/IEC 27001 certification, GDPR compliance certification, CCPA The California Consumer Privacy Act (CCPA) certification”